Animal Services Adoptions & Events Coordinator (Management Aide)

NATURE OF AND VARIETY OF WORK

Manage the adoptions program by preparing/ assisting with documentation, training staff and volunteers, and marketing animals.

Utilizing an open adoption model, this role provides non-judgmental counseling and follow-up support to help potential adopters find appropriate matches.

Plan and coordinate the department's special events and attendance to special events to increase connection to the community; boost department image; raise awareness within the community.

Perform administrative duties essential for the efficient operation of the Department.

Includes preparation of a variety of documents to include; correspondence; reports; logs; training manuals; SOPs.

Analyzes, evaluates, and makes recommendations intended to improve the efficiency, effectiveness, and productivity of programs.

Performs data entry and uses computer and applicable software applications to prepare records, documents, notices, reports, tables, and correspondence.

Performs administrative tasks to facilitate the operation to include database applications, reviewing documentation for accuracy/completeness and preparing correspondence.

Provides administrative and technical staff support to boards and committees, applicants, and other agencies, and responds to inquiries from the general public to define, interpret, and/or explain regulations and requirements.

Tracks and/or monitors the status of a client population in support of program activities.

Manage the department’s social media presence to enhance community engagement, promote departmental initiatives, and increase public awareness of animal services and adoption programs.

Establishes and maintains files and records in support of the program.

Knowledge, Skills, And Abilities

• Knowledge of the program area associated with the department/agency to which the position is assigned.
• Knowledge of County policies and procedures, supervisory principles and practices, and office methods and procedures.
• Ability to operate computers and applicable software; automated office equipment and other related equipment necessary to efficiently accomplish work.
• Ability to obtain the necessary data and information needed to accomplish required work assignments; analyze data from various sources to compile reports and other work products; prepare reports; and maintain accurate filing/records systems.
• Ability to operate computer equipment and software applications related to program assignment.
• Ability to communicate effectively, both verbally, and in writing.
• Ability to deal tactfully, effectively, and equitably with people.

Minimum Qualifications

• Completion of an associate degree from an accredited college and two (2) or more years of administrative experience supporting an animal shelter.

Supplemental Qualifications

• Preference will be given to candidates with the following:
• At least two (2) years of animal shelter experience focused on adoptions.
• Proven background in direct animal handling and work experience in direct animal interaction.
• Strong understanding of domestic animal behavior, key behavioral traits, and indicators of stress.
• Proven track record of planning and coordinating special events.
• Demonstrated success using social media channels to engage community members, promote department initiatives, and market animals.
• Proficiency in maintaining data and records within an animal management database system.
• Government work experience.