Analyst, Program Management and Compliance, Operations

Key Responsibilities

• Perform all job responsibilities in a manner that meets or exceeds the standards established by the USDEC Way
• Works as a team member, recognizing that USDEC wins and loses together
• Respects and values colleagues
• Communicates respectfully, inclusively, clearly, and in a timely manner
• Affords support and creates opportunities for individual learning, growth, and mentorship
• Fosters an environment of trust where people can share new ideas, innovate, take risks, and learn from failure
• Supports and encourages the voicing of concerns and viewpoints
• Assist in the processing of USDEC staff expense reports and travel documentation
• Perform initial review of employee expense reports, review for completeness (all necessary receipts and backup documentation)
• Maintain and update documents in representative operations manual
• Implement and maintain monitoring system for Operations via Wrike to improve operational efficiencies
• Track necessary monthly reporting documents for offices
• Create final expense report PDFs for processing
• Assist in reconciliation of corporate credit card as needed (American Express)
• Pull documents during USDA/FAS compliance audits as directed
• Aide with other compliance tasks as necessary
• Monitor CDE Finance Mailbox for incoming invoices and initial review for completeness and prepare for coding
• Entry of invoice data into accounting system in Coordinator's absence
• Work with VP Information Resources to maintain and update selected sections of the USDEC website and USDECconnect
• Website and Database Maintenance

Program Management

• Determine other uses for Wrike to assist in program management
• Establish system to track necessary monthly reporting documents for offices
• Organize and manage request for proposals (RFPs) and backup for contracts
• Maintain and update documents in representative operations manual
• Maintain and track budget ceilings against contracts
• Pull documents during USDA/FAS compliance audits as directed

Tracking and Maintaining of Contract Approvals

• Pull documents during USDA/FAS compliance audits as directed

Data Entry and Financial Record-Keeping

• Monitor CDE Finance Mailbox for incoming invoices and initial review for completeness and prepare for coding
• Entry of invoice data into accounting system in Coordinator's absence

Team Support

• Prepare and assemble appropriate materials for Operations department meetings or events

Education & Experience

• University degree - BS/BA required
• Minimum three (3) years' experience in project coordination or related experience

Benefits

• Competitive medical, dental, and life insurance benefits
• Affordable 401(k)
• Collaborative culture