Analyst- National General Affairs 1

Pay

$50,000-$58,000

Responsibilities

• Purchasing Support: multiple offices, review POs for accuracy, obtain quotes, and check multiple sources for the best price options.
• Invoice Processing: process invoices in a timely and accurate manner. Perform weekly credit card reconciliation to ensure all transactions are accounted for and discrepancies are addressed in a timely manner.
• Aid in coordinating repairs, maintenance, and other facility-related tasks.
• Support the implementation of facility upgrades and renovations as needed.
• HMA Lease Program: support HMA lease program for employees, ensuring all necessary documentation and approvals are in place. Follow up with vehicle orders and respond to emails from each HMA representative. Submit vehicle maintenance invoices & receipts for reimbursement. Handle HMA invoices. Assist with inquiries on HMA lease programs.
• Portal Management: on boarding/off boarding profiles, approve travel requests, update approval matrix for users, respond to inquiries on travel arrangements.
• K-SOX Compliance: review purchase request submission for accuracy. Review processed invoices for compliance. Report monthly reports on non-compliances for each location.
• Circle O Plan: Generate certificates upon requests. Travel arrangements as requested.
• Other duties as assigned.

Requirements

• Associate's Degree, 1-2 years of experience in Administrative Support.
• Preferred: Bachelor's Degree, 2-5 years of experience in Administrative Support.
• Strong verbal and written communication skills.
• Knowledge of general office practices and procedures, including filing systems, scheduling, and maintaining office supplies.
• MS Office Skills.
• Strong analytical and problem-solving skills.
• Ability to review documents, forms, and correspondence for accuracy and consistency.
• Ability to collaborate and build effective working relationships with colleagues, management, and external parties.
• Knowledge of customer service protocols and best practices for effective communication with both internal and external clients.

Qualifications

• Ability to sit and work at a computer for extended periods.
• Occasional lifting up to 10 lbs.
• Occasional standing, walking, and travel (up to 5%).

Skills

• Strong verbal and written communication skills.
• Knowledge of general office practices and procedures, including filing systems, scheduling, and maintaining office supplies.
• MS Office Skills.
• Strong analytical and problem-solving skills.
• Ability to review documents, forms, and correspondence for accuracy and consistency.
• Ability to collaborate and build effective working relationships with colleagues, management, and external parties.
• Knowledge of customer service protocols and best practices for effective communication with both internal and external clients.

Benefits

Equal Employment Opportunity. GLOVIS America is an Equal Opportunity Employer and complies with all applicable federal, state, and local employment laws.