Alumni Engagement & Records Coordinator
Position in the Advancement & Alumni Relations (AAR) Department maintaining accurate database records for Fryeburg Academy's alumni, former employees, and external partners. Comfortable with research and data management with natural instincts for building and cultivating relationships. Serves as the welcoming face of the 686 house and plays an integral role in planning reunion weekend activities.
Responsibilities
- Works with the AAR Associate to maintain and update records in Raiser's Edge Fundraising Software, focusing on researching and updating young alumni records, locating lost alumni through phone calls, WhitePages, and social media
- Proactively reaches out to alumni and friends to update information, express gratitude for support, strengthen connections, and maintain positive relationships
- Maintains personal knowledge of FA's alumni base
- Collects and communicates alumni-interest items across multiple venues including website, social media, shared photography, community events, Scenes magazine, and e-newsletters
- Assists in executing the annual Academy Fund success through mailing appeal letters, Scenes magazine, and annual reports to donors
- Organizes, promotes, and staffs Reunion Weekend, Hall of Excellence, and other alumni/advancement events
- Collaborates on year-end scholarships and award preparation
- Processes daily AAR mail, generates thank you notes, and delivers deposits to the business office
- Manages obituary records in the database, website, and mailings
- Welcomes visitors to 686 House and serves as house manager, maintaining advancement/admissions materials inventory and calendars
Requirements
- Bachelor's degree (B.A. or B.S.) preferred
- Strong proficiency with databases, Google Workspace (Docs, Sheets), Microsoft Office spreadsheets, email, and social media platforms
- Excellent organizational and multitasking skills with ability to prioritize competing tasks
- Excellent oral and written communication skills with meticulous attention to detail
- FA alumni status is a plus
All offers of employment are contingent upon a cleared background check and Maine Dept of Education Criminal History Record Check (CHRC) Approval.
Pay
$20 - $25/hour
**Custodial Staff Positions**Part-time custodial positions (up to 30 hours/week) with potential for full-time for ideal candidates at a 700-student day and boarding high school in Western Maine. Responsibilities include performing custodial maintenance duties in a campus setting.
Responsibilities
- Performs general custodial duties including dusting, mopping, vacuuming, cleaning restrooms, and restocking supplies
- Maintains custodial equipment and supplies
- Empties trash receptacles and disposes of trash
- Reports maintenance needs and submits work orders
- For residence hall positions: interacts professionally with resident students
- Participates in deep cleaning during room/apartment/classroom turnover
- Ensures proper care of equipment and promotes workplace safety
- Secures facilities by locking/unlocking buildings as required
- Assists in training new staff on routine procedures
- Performs seasonal cleaning including summer deep cleaning and school break maintenance
- May assist with snow removal and minor maintenance tasks (replacing light bulbs, adjusting furniture)
- Performs other assigned duties as needed
Requirements
- Ability to understand written and verbal instructions
- Ability to follow safety procedures
- Ability to safely use cleaning equipment and supplies
- Maintains friendly, positive guest service demeanor
- Custodial experience preferred but not required
All offers of employment are contingent upon a cleared background check and Maine Dept of Education Criminal History Record Check (CHRC) Approval.
Pay
$15.50 - $19/hour