Alliance Executive Assistant

Job Summary

This role provides basic tactical and strategic administrative support to upper-level executives within the organization, handling tasks such as scheduling appointments, managing calendars, handling phone calls and emails, coordinating travel plans, and performing general administrative duties like photocopying and mailing documents.

Additional Responsibilities

• Coordinate end-to-end planning and execution of Canon Alliance governance forums, including Presidential Meetings, Steering Committees, Joint Business Meetings (JBMs), and executive reviews.
• Track executive decisions, action items, and follow-up commitments across HP and Canon leadership teams.
• Prepare executive briefing materials, presentations, meeting summaries, and communication packages for senior leadership.
• Manage governance calendars, meeting cadence, and key business milestones.
• Cook up executive visits, customer events, and alliance workshops, including logistics and travel arrangements.
• Serve as a primary liaison between HP and Canon stakeholders, ensuring effective communication and coordination across global teams.
• Maintain alliance documentation, SharePoint sites, meeting repositories, and governance records.
• Support event spending, purchase orders, invoices, and expense tracking.
• Aid in business operations activities, including reporting, planning reviews, and executive dashboards.
• Handle highly confidential information with professionalism, discretion, and sound judgment.

Additional Preferred Experience

• Experience supporting Vice Presidents or senior executives in a global organization.
• Experience coordinating executive-level meetings, governance processes, and large-scale business events.
• Experience working with strategic partners, alliances, or cross-company programs.

Education & Experience

• Recommended: High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
• Typically has 6-8 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.

Knowledge & Skills

• Accounting
• Administrative Support
• Billing
• Booking (Sales)
• Calendar Management
• Customer Data Management
• Data Entry
• Expense Reports
• Finance
• Front Office
• Invoice Management
• Marketing
• Microsoft SharePoint
• Office Equipment
• Office Management
• Office Supply Management
• Presentation Software
• Purchasing
• SAP Applications
• Travel Arrangements

Cross-Org Skills

• Effective Communication
• Results Orientation
• Learning Agility
• Digital Fluency
• Customer Centricity

Impact & Scope

Impacts department and leads and/or provides expertise to functional project teams and may participate in cross-functional initiatives. Complexity works on assignments that are complex in nature and requires initiative and technical/specialized knowledge to resolve problems and/or develop recommended solutions.

Pay & Benefits

• The pay range for this position is $32 to $49 USD per hour (applies to United States of America candidates only).
• Pay varies by work location, job-related Benefits knowledge, skills, and experience.
• HP offers a comprehensive benefits package for this position, including:
• Health insurance
• Dental insurance
• Vision insurance
• Long term/short term disability insurance
• Employee assistance program
• Flexible spending account
• Life insurance
• Generous time off policies, including:
• 4-12 weeks fully paid parental leave based on tenure
• 13 paid holidays
• 15 days paid time off

US benefits overview here.

The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.