AIC - Senior Subcontracts Coordinator

Job Description

The Senior Subcontracts Coordinator will finalize orders with Subcontractors and manage them until project completion. Duties include negotiating terms and conditions, field service rates, spare parts, shipping terms, deliverables schedule; managing document deliverables, approving milestone invoices, and documenting all correspondence with Subcontractor.

• Purchase all commodities and technical equipment (e.g., pumps, valves, controls, vessels, and piping) for the manufacturer of industrial water and wastewater treatment systems promptly.
• Reviews purchase requisition packages.
• Prepares bid requests.
• Reviews bid proposals and negotiates contracts within budgetary limitations and scope of authority.
• Confers with vendors to obtain product or service information such as price, availability, and delivery schedule.
• Purchases all commodities and technical equipment (e.g., pumps, valves, controls, vessels, and piping) for the manufacturer of industrial water and wastewater treatment systems promptly.
• Prepares purchase orders.
• Receives and contacts vendors to find out the status of an order.
• Contacts vendors with discrepancies in quantity and quality.
• Interfaces with all departments and resolves problems with purchased items.
• Data entry of all purchase orders.
• Copies data and compiles records and reports.
• Operates computer terminal to input and retrieve data.
• Traveling when needed to meet project requirements.

Skill Requirements

• Ability to get quotations from vendors & review them.
• Ability to negotiate supplier prices, delivery terms, and commercial terms and conditions.
• Ability to approve supplier invoices, manage appropriate purchasing budget, check for missing material in the assembly shop and follow-up on partial deliveries.
• Ability to maintain project-specific procurement reports.
• Ability to handle nonconformances with our Quality department.
• Knowledge of industrial water and wastewater treatment systems is preferred.
• Prior purchasing experience with international vendors is desired.
• Working knowledge of SAP.

Essential Functions

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Qualifications

• Minimum Qualifications / Experience: Bachelor’s degree – (Supply Chain Management or Engineering).
• Seven (7) or more years experience in purchasing (procurement) of technical commodities.
• Three (3) or more years experience with international purchasing.
• Three (3) or more years experience with SAP, preferred.