Agency Office Manager

Responsibilities

• Ordering and ensuring supplies are on hand and the office location is set up when associates are onsite at our Philadelphia location
• Executive Team support for some C-Suite executives
• Some HR support, including but not limited to updating the org. chart, managing key card distribution, spot bonus nominations, birthday e-mails, etc.
• Ordering swag items for different divisions
• Leading Culture Committee
• Being onsite to greet our associates and outside clients and vendors
• Work with the CFO for property management needs as well as maintenance of office equipment, etc.
• Plans and facilitates business travel for associates
• Manage Transit Check orders and distributions for the local team
• Manage the agency's voicemail system
• Responsible for greeting/waiting room approach; dining and food/beverage; amenities; restrooms and public spaces; ambient sound, olfactory, tactile and visual elements.
• Creation and management of a client profile system (ie. food allergies/preferences, birthday, BG client anniversary)
• Logistics management for on-site events, including client meetings, pitches and other gatherings

Qualifications

• Client relationship experience
• Creative agency experience
• Ability to prioritize competing tasks
• Excellent organizational skills and attention to detail