Afterschool Program Coordinator

About the role

The Afterschool Program Coordinator reports to the Fred Sam Community Center Director and works a Monday through Friday schedule to support the daily operations and compliance of Harlem Grown’s youth and community programming at the Frederick Samuel Community Center. This role centers on two priorities: keeping the program in full compliance with DOH, DYCD, and SACC requirements, through accurate documentation, operational readiness, and consistent day-to-day procedures, and driving recruitment and enrollment so that after-school and summer camp programs stay at full capacity.

Responsibilities

• Support compliance with all applicable DOH, SACC, DYCD, and Harlem Grown policies, procedures, and licensing requirements.
• Support and monitor key program records, including student enrollment, attendance, medical and consent forms, and employee documentation.
• Prepare the program for inspections, site visits, and compliance reviews by keeping documentation, procedures, and practices current.
• Monitor health, safety, supervision, and staff-to-participant ratio practices to ensure alignment with regulatory requirements and organizational expectations.
• Review lesson plans to ensure activities are age-appropriate, experiential, educationally sound, and aligned with Harlem Grown’s logic model.
• Lead recruitment efforts to achieve and maintain full enrollment for after-school and summer camp programs.
• Greet participants and their families, provide information about program services, and sign participants in and out throughout program operating hours.
• Develop relationships with parents through family engagement strategies and regular communication.
• Support community outreach, marketing, and family events that drive enrollment and retention.
• Supervise and evaluate the performance of Activity Specialists, Group Leaders, and other program staff.
• Support the onboarding and training of staff and interns, with an emphasis on compliance, safety, supervision, and program procedures.
• Support the coordination of staff and program schedules.
• Step in as the lead in a classroom when needed to support program coverage and ensure continuity of daily activities.
• Assist with Summer Camp by providing both administrative and programmatic support.
• Support program evaluation and reporting requirements.
• Work closely with the Program Leadership Team to ensure programs align with Harlem Grown’s mission, goals, and regulatory requirements.
• Serve as a role model, demonstrating and reinforcing Harlem Grown’s core values.
• Perform additional duties as assigned.

Qualifications

• Bachelor’s degree
• Must be 18 years of age or older
• 1-year supervisory experience within an educational or nonprofit context.
• Demonstrated experience in program coordination or management, preferably within an educational or nonprofit context.
• Proven ability to lead, train, and manage a diverse team of staff and volunteers.
• Strong organizational and multitasking skills, with a keen attention to detail.
• Excellent communication skills for effective interaction with students, parents, staff, and community members.
• Experience in budget management and program evaluation.
• Familiarity with compliance regulations and best practices for licensed programs.

Compensation Range

$57,000 - $65,000 USD