After School Program Specialist
Basic Function and Representative Duties
Basic Function: Under the direction of an assigned supervisor, provide leadership in the implementation of the assigned after school program; implement, coordinate and lead instructional support staff and independent contractors; work and collaborate with parents, school staff, students and community members in the planning of various program activities.
- Representative Duties
- ESSENTIAL DUTIES:
- Provide leadership in the implementation of the assigned after school program;
- Recommend and maintain Center policies and develop operating procedures according to the applicable laws and regulations;
- Communicate with the Principal regarding program activities and operations;
- Coordinate and lead instructional support staff and independent contractors;
- Provide input regarding performance of independent contractors;
- Lead, train and provide work direction to assigned staff;
- Code timesheets according to information provided by budget manager;
- Submit timesheets to budget manager according to established timelines;
- Work and collaborate with parents, school staff, students and community member in various program activities including the planning of sporting events, special events, academic events, field trips, and registration of students;
- Create the master schedule for after school program daily operations;
- Manage the on-line calendar or enrichment class schedule as assigned by the position;
- Cookordinate volunteer activities at the site as needed;
- Establish and maintain a variety of records and reports related to assigned activities including attendance, snack sheets and sign-in/sign-out sheets;
- Prepare communication materials including newsletters, e-mails, and memoranda;
- Initiate purchase orders and authorizations;
- Purchase supplies;
- Select and order instructional materials and equipment;
- Maintain physical environment to conform to applicable standards of health and safety;
- Assure compliance with State licensing regulations;
- Participate in budget management activities including fee collection, independent contractors, invoicing and related matters;
- Collect fees and record receipts;
- Prepare related records and reports;
- Provide timely and informative communication among program staff, school staff, parents, independent contractors and others;
- Conduct parent meetings;
- Assist students with conflict management as needed;
- Attend a variety of monthly school-wide and District-wide meetings;
- Prepare report and make presentations;
- Attend and conduct staff meetings;
- Meet with vendors as needed;
- Operate standard office equipment including a copier, fax machine, telephone, computer and assigned software;
- Operate audio-visual equipment such as cameras, sound systems, projectors and others;
- Administer First Aid and CPR as necessary.
- Knowledge and Abilities:
- Knowledge Of Event planning for after school program activities State and local laws and regulations pertaining to operating an after school program
- Principles and practices of training and providing work direction to others
- Safety precautions and procedures
- Oral and written communications skills
- Record-keeping techniques
- Telephone techniques and etiquette
- Program philosophies and requirements
- Ability To:
- Provide leadership in the implementation of the assigned after school program
- Work and collaborate with parents, school staff, students and community member in various program activities
- Interact with students and adults in an effective manner
- Cookordinate a variety of activities for the after school program
- Lead, train and provide work direction to assigned staff
- Maintain a healthy and safe environment
- Work independently with little direction
- Establish and maintain effective working relationships with others
- Maintain records and prepare reports
- Communicate effectively both orally and in writing
- Analyze situations and adopt an effective course of action
- Meet schedules and time lines
- Plan and organize work
Education, Experience And Other Requirements
EDUCATION AND EXPERIENCE: Any combination equivalent to: two years of college level course work in child development, education or a related field and three years of increasingly responsible child care or other student instruction experience
Licenses And Other Requirements: Valid First Aid and CPR certificates issued by an authorized agency preferred
Working Conditions and Additional Information: Environment Indoor/outdoor environments Constant interruptions Occasional evening meetings Physical Demands Dexterity of hands and fingers to operate a computer keyboard Hearing and speaking to communicate with students and parents Seeing to observe students and read materials Lifting, carrying, pushing or pulling up to 50 pounds Standing and/or walking for extended periods of time Bending at the waist, kneeling or crouching Hazards Contact with dissatisfied or abusive individuals Potential physical hazards involved in intervening in fights and other anti-social and violent behaviors Exposure to blood borne pathogens and infectious diseases
Examination Information
The first step in the examination process is the application screening and whether or not the candidate meets the minimum qualifications listed. The testing process may consist of a written exam; an oral exam; a performance exam; a structured interview (SI); a qualification appraisal interview (QAI); an evaluation of training & experience/education (T&E) and/or any combination thereof. ONLY the No Child Left Behind (NCLB) test requires and is mandated to have a passing score of 70 on each of the three parts of the test. All other tests will have a passing score set between 50 and 99 depending of a variety of factors affecting that specific recruitment. All candidates must pass the first examination process to be invited to the next step/test in the process. As the testing process consists of a minimum of two examination processes; the weight of each those processes may be determined at any step in the processes.
Other
SALARIES: All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown in the posting and increases are granted at intervals based on anniversary date.
Notification of Non-Discrimination Policy: The Berkeley Unified School District is committed to fostering a positive working environment for its employees. Accordingly, BUSD practices shall be free from discrimination, harassment, intimidation and bullying of any employee based on an employee's actual race, color, ancestry, national origin, ethnic group identification, age, religion, marital status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. The Board also prohibits retaliation against any district employee or job applicant who complains, testi?es or in any way participates in the district's complaint procedures instituted pursuant to this policy. The following employee has been designated to handle questions and complaints of alleged discrimination regarding Board Policy 4030: Compliance Officer and Title IX Coordinator 2020 Bonar Street, Room 116 Berkeley, CA 94702 Phone: 510-486-9338 Email: nondiscrimination@berkeley.net
BENEFITS (FOR PERMANENT EMPLOYEES): Health plans provide for full coverage for employees and family in the area of medical and dental insurance to a negotiated maximum. All employees who work an average regular assignment of less than 5-1/2 hours a day (.72 FTE or less) shall be entitled to health insurance coverage and dental insurance coverage on a pro-rated basis. This position is covered by Social Security and may be eligible for California Public Employees Retirement System (CalPERS), with joint employee and employer paid contributions. Current members of CalPERS working in other California state, county, city, and school districts can transfer retirement service credit to the District. All employees are enrolled in an Employee Assistant Program (EAP). The District also offers various optional benefits including life insurance, short term disability, Vision Service Plan (VSP), and a medical and dependent care flexible spending option.
VACATION: Regular, non-management, District employees shall accrue vacation as follows: 1-3 Years: Ten (10) working days per year until he/she has completed four (4) years of service. 4-9 Years: Fifteen (15) working days per year until he/she has completed ten (10) years of service. 10-14 Years: Twenty (20) working days per year until he/she has completed fifteen (15) years of service. 15+ Years: Twenty-five (25) working days per year. Regular twelve (12) month employees shall accrue two (2) additional days of vacation per year at each step indicated above.
HOLIDAYS: Annual employees receive seventeen (17) paid holidays per year: Independence Day Labor Day Veterans' Day Thanksgiving Holiday (3 Days) Winter Board Holiday (3 Days) New Year's Holiday (2 Days) Martin Luther King's Birthday Lincoln's Birthday Washington's Birthday Spring Board Holiday Malcolm X's Birthday Memorial Day Juneteenth School Year employees may receive sixteen (17) paid holidays, including all of the above except Independence Day (4th of July).
PROFESSIONAL DEVELOPMENT: Classified employees may also participate in professional development activities to enhance their careers. Health And Character Investigations: Candidates selected for appointment may be required to pass a medical examination given by a Commission-designated physician to determine physical fitness for District employment. The Commission may disqualify any eligible candidates on the basis of the examining physician's report. The District also conducts a fingerprinting background check for all potential candidates for hire. All convictions must be declared and explained on the application; failure to do so will automatically disqualify the application. Tuberculosis tests must be completed and a negative result must be supplied prior to beginning work.
01 Please describe your experience in participating in or leading after-school programs. Required Question