Affordable Housing Compliance Specialist

Golden Valley, Minnesota (hybrid work option available, must be based locally)

Pay

Hiring Pay Range: $70,000 - $80,000

Benefits

• Competitive benefit package, including HSA employer contribution, effective the 1st of the month after hire
• 401(k) Plan with employer match
• Ten paid holidays, no waiting period to receive holiday pay
• Generous Paid Time Off (PTO) and rollover options
• Volunteer Time Off (VTO), along with additional company sponsored volunteer opportunities
• Company paid benefits including Life Insurance, Short Term and Long Term Disability
• Employee Assistance Program (EAP)
• Educational Assistance options
• Rent discount
• Life Time Fitness Membership discount

About the role

The Compliance Specialist is responsible for auditing and monitoring the recertification and leasing processes of site files to ensure compliance with regulatory requirements, including Project-Based Section 8. This role coordinates, prepares, and monitors activity for MORs and other internal and external compliance audits including results analysis, report findings review, and corrective action follow-up, and reviews recertifications, communicating required corrections to site staff. The Compliance Specialist works directly with the Compliance Manager to provide feedback and develop effective training resources and staff development that support compliance requirements, with a strong emphasis on training site staff to build consistent, audit-ready compliance practices at the property level. Supports our employee-first culture and exemplifies our core values of relationships, development, quality, and responsibility.

Responsibilities

• Compliance Knowledge: Stay abreast of federal, state, and local compliance-related regulations, especially those applicable to Bigos Management properties
• Compliance Knowledge: Stay abreast of changes in Fair Housing laws, rulings, and regulations
• Compliance Relationships: Form and maintain effective working relationships with regulatory agencies, vendors, and lenders
• Compliance Relationships: Build and sustain positive and productive working relationships with corporate, operations, and property employees to support and facilitate accurate and timely application of new information, productive problem solving, and resolution to compliance challenges
• Compliance Auditing and Reporting: Review and respond to all submitted certification paperwork for compliance with relevant program guidelines
• Compliance Auditing and Reporting: Plan and conduct regular internal compliance audits, prepare finding reports, and share results with appropriate departments
• Compliance Auditing and Reporting: Complete regular site visit check-ins to consult and assist staff with compliance issues
• Compliance Auditing and Reporting: Inform property staff about property inspection notifications, track inspection findings, and corrections; report corrections as required
• Compliance Auditing and Reporting: Coordinate audit preparation, conduct pre-audit of files, monitor activity, and be present during all Management and Occupancy Reviews (MORs) and external compliance audits
• Compliance Auditing and Reporting: Complete TRACS and Gross Rent processing
• Compliance Auditing and Reporting: Special Claims submissions to MN Housing
• Compliance Auditing and Reporting: EIV 90 Day/Monthly/Quarterly Reports
• Compliance Auditing and Reporting: Review external audit results and distribute report findings for follow up and corrective action; submit audit data for inclusion in analysis of compliance performance across the Affordable Portfolio
• Compliance Auditing and Reporting: Support timely and accurate submission of all required reporting
• Compliance Auditing and Reporting: Monitor record retention requirements for resident files/records to ensure compliance with applicable regulations and policies
• Compliance Auditing and Reporting: Assist Compliance Manager in monthly/quarterly compliance newsletter
• Compliance Auditing and Reporting: Assist Compliance Manager in writing/updates of compliance manual
• Training & Development: Support development and delivery of compliance-related training
• Training & Development: Provide feedback to the Compliance Manager and Learning & Development team to help build effective training for the affordable housing team
• Training & Development: Support development and delivery of new employee on-boarding
• Training & Development: Train Property Managers and new hires directly on compliance processes, ensuring they understand and can confidently apply program requirements in their day-to-day work
• Training & Development: Conduct individual trainings for staff in identified areas of consistent inadequacy
• Training & Development: Facilitate recurring training sessions and workshops, including all-team compliance meetings
• Training & Development: Gather feedback from site teams to continuously improve training content and delivery
• Training & Development: Support development of Rent Café uses and training of staff