Advising Specialist

Summary

Reporting to the Albers Senior Graduate Programs Advisor, this Limited Term Appointment (LTA) provides administrative and academic specialist support to Albers Graduate academic advisors and graduate students during the transition from quarter to semester terms. The role is part of a dynamic, student‑oriented advising team and involves work on calendar‑unification projects and student retention. The appointment is expected to end on June 30, 2028.

Core Competencies

• Effective Team Collaboration – works harmoniously with others toward common goals, leveraging individual strengths.
• Emotionally Intelligent Communication – engages in skillful verbal and non‑verbal exchange of information, thoughts, and feelings.
• Ethics and Integrity – demonstrates unwavering commitment to honesty, professionalism, and alignment with the Jesuit mission.
• Flexibility and Innovation – embraces change, approaches problems with curiosity and adaptability, and seeks positive impact.
• Mindful Inclusion – creates a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.
• Outcomes‑Driven Orientation – sets clear objectives, pursues excellence, and delivers measurable results while upholding Jesuit Catholic values.

Responsibilities

• Support Academic Planning through Semester Transition (40%)
  • Review and create quarter‑to‑semester transition materials (Excel files, curriculum flowcharts, sample degree plans, course translation guides, etc.).
  • Publish and maintain files on the Albers SharePoint intranet site.
  • Accurately track student progress using Excel, program evaluations, and Power BI tools.
  • Assist in creating and revising academic plans that integrate completed quarter courses with required semester courses to ensure on‑time graduation.
  • Investigate degree requirements under both calendars and provide notes for graduate advisors.
  • Learn and operate degree‑planning software in Colleague and Workday; provide technical support for advisors learning Workday.
  • Identify irregularities in software implementation or course scheduling and report them.
  • After registration, review student schedules term by term, flagging deviations for the assigned advisor.
• Student Outreach (15%)
  • Participate in email and phone‑calling campaigns using the Slate CRM platform.
  • Assist graduate advisors with outreach to their caseloads for scheduling meetings, providing information, or gathering student input.
• Student Programming and Communications (20%)
  • Develop and implement strategies to inform students about academic advising and responsibilities during key transitions.
  • Collaborate with Marketing and Communications to create content for internal/external websites and print materials.
  • Assist in coordinating and organizing events such as registration workshops and calendar‑unification information sessions.
  • Handle logistical arrangements for events, meetings, and workshops (room reservations, setup, electronic registrations, tech support, catering).
• Administrative Support (25%)
  • Respond to student inquiries and inform them about academic forms, processes, procedures, and resources.
  • Support scheduling of advisor‑student appointments.
  • Assist with coordination and dissemination of information to promote student success.
  • Outreach to students required to meet with an advisor for Education Plan approval, academic standing, and other circumstances.
• Other Duties as Assigned
  • Respond to changing needs and tasks with flexibility and creativity.

Compensation

Salary range: $52,000 – $55,000. The final offer will consider qualifications, departmental budget, internal equity, and market information.

Benefits

• Choice of three medical plans, plus dental and vision coverage.
• Life insurance, short‑ and long‑term disability protection.
• Retirement contributions: up to 10% employer contribution (5% nonelective plus dollar‑for‑dollar match of voluntary contributions up to 5%).
• 100% paid tuition benefits for employee and dependents.
• Subsidized transportation benefit.
• Wellness program with free access to an onsite fitness facility.
• Generous holiday schedule, paid holiday break in December, vacation, sick leave, and paid community service leave.

Schedule

Full‑time, on‑site position in Seattle. The role is designated on‑site (not eligible for hybrid work) unless later approved for hybrid after a 3‑6 month introductory period. The appointment runs through June 30, 2028.