Advancement Office Associate: 12 month position

About the role

The Advancement Office Associate provides administrative support to the Development Office and participates in all fundraising activities, including donor and public relations, direct mail appeals, and special events.

Responsibilities

• Answer Advancement Office phone, assist visitors, callers, and respond to email inquiries.
• Process donations and prepare acknowledgement letters and other correspondence.
• Maintain foundation, corporation, and individual donor files.
• Create monthly fundraising reports and other database reports as directed.
• Continually update and correct Donor Perfect database records.
• Coordinate production and mailing of appeal letters, special event invitations, and publications.
• Track EITC/OSTC tax credit donations in the database and maintain files for each donor. Send appropriate documentation to process credits.
• Maintain guest lists, gather and prepare registration materials, and assist with fundraising and admissions events.
• Process admissions applications and assist with material development, organization, and distribution for all Admissions events.
• Serve as the Executive Administrative Associate to the School Board, coordinating all correspondence with members.
• Assist with photography as directed by the Communications Director.
• Produce documentation for the Annual Report.
• Perform other duties as assigned by the Advancement Director.

Qualifications

• Associate's or bachelor's degree in a related field preferred.
• Minimum of three years' experience in an administrative position, preferably in a not-for-profit and/or educational development office.
• Proficiency in Microsoft Word, Excel, and database management (DonorPerfect preferred).
• Excellent interpersonal, verbal, and written communication skills.
• Ability to present information concisely and effectively, both verbally and in writing.
• Ability to work independently with key internal and external constituencies.
• Strong organizational skills with attention to detail, problem-solving ability, and capacity to manage and prioritize workflow.
• Demonstrated ability to adhere to confidentiality protocols and handle matters with diplomacy and discretion.