Adult Program Administrative Coordinator

Principal Responsibilities

• Participates in new employee orientation and onboarding activities
• Provides administrative support to the Director of Adult Services and Adult Leadership team
• Fosters collaboration and supports communication and coordination between programs, departments, and external partners
• Provides administrative support to all staff including but not limited to fliers, certificates of completion, etc.
• Ensures common areas of Adult Buildings have up-to-date and relevant materials
• Works with Leadership and Communications Manager to ensure cohesion between sites and Agency Marketing
• Captures department events, meetings, interviews, trainings, prepares agendas, maintains records, develops correspondence, creates reports, minutes, and other department documents, and follows up on assigned action items
• Maintains organized electronic health systems in accordance with agency and regulatory requirements
• Tracks deadlines, assignments, and department projects
• Captures data and assist with preparing monthly, quarterly, and annual reports
• Schedules transportation service
• Performs other duties as assigned

Qualifications

• High School Diploma or GED; Associate’s or Bachelor’s degree in Business Administration, Healthcare Administration, Human Services, or related field preferred
• Minimum of 3-5 years of relevant professional experience preferred, preferably in healthcare, behavioral health, or human services
• Strong organizational, project coordination, and time management skills with the ability to manage multiple priorities and deadlines
• Demonstrated analytical and problem-solving skills with attention to detail and accuracy
• Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint
• Experience working within electronic medical record systems preferred
• Ability to collect, organize, and interpret data for reporting and quality improvement purposes
• Strong written and verbal communication skills, including preparation of meeting minutes, reports, and professional correspondence
• Ability to work independently while collaborating effectively with leadership, staff, and external stakeholders
• Demonstrated ability to maintain confidentiality and manage sensitive information in accordance with HIPAA and agency standards
• Successful completion of a criminal history background check after hire