Admissions Specialist

This is a 12-month general staff position reporting to the District Director of Admissions/Registrar and Campus Dean.

About the role

The Admissions Specialist/Administrative Assistant processes applications and other documentation for admissions to the College and supports the Student Success Center with day-to-day operations.

Responsibilities

• Greet and assess the needs of center visitors while maintaining a high level of professionalism and friendliness with each encounter.
• Manage the day-to-day flow of visitors to the center by properly directing them to the appropriate staff member.
• Respect the privacy of center visitors and ensure confidentiality is maintained.
• Manage center telephone line.
• Assist and support staff members with various tasks such as copying, filing, and scheduling appointments.
• Assist with New Student Orientation, registration, graduation, and other events each semester.
• Work with the University of Mississippi to promote the 2+2 and Path4 programs.
• Process, scan, and evaluate admissions applications and other admission-required documents.
• Assist in the verification of information for National Student Clearinghouse (Enrollment and Graduation).
• Download, process, receive, scan, and articulate high school and college transcripts.
• Determine acceptable transcripts for the purpose of admissions (regionally accredited versus national accreditation).
• Communicate daily with other departments.
• Articulate AP scores.
• Articulate JST military credits.
• Manage announcements and information displayed on TV monitors throughout the campus.
• Perform other related duties as requested by the Manager of the Student Success Center, Registrar, and Dean of the DeSoto Campus.

Requirements

• Associate degree in General, Business, Education, or a related area.

Preferred Qualifications

• One year of college administrative experience primarily in the areas of Student Records, Registration, Admissions, or other support areas.
• Experience in the ability to communicate effectively both written and orally.
• Demonstrated success working with a team.

Skills

• Extensive knowledge of admissions, registration, and student records policies and procedures.
• Knowledge of relevant federal and state regulations, especially FERPA and international student regulations.
• Excellent communication skills, both written and verbal, with the ability to communicate effectively with a diverse range of constituents.
• Strong analytical, problem-solving, and critical thinking skills.
• Proficiency with Microsoft Office Suite and experience with database management systems.
• Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
• Proficient with computers, Microsoft Office Suite, and comfortable using new and changing technology.
• Ability to represent the college in a positive and professional manner.
• Interact with students with a warm and welcoming professional demeanor.
• Strong interpersonal, time management, and organizational skills.
• Detailed oriented and thorough in completing work tasks.
• Professional demeanor with the ability to maintain consistent communication.

Physical Demands and Work Environment

• Ability to work in a team-based environment.
• Communicate with others in person, phone, and via email.
• Sit, use hands to handle or feel, and reach with hands and arms.
• Stand, walk, stoop, or kneel.
• Must be able to lift up to 30 pounds.
• Must have ability to walk, climb stairs, stand, bend, and squat.