Admissions Evaluator
for section headings, - for lists,
for prose. No job title heading. No Job ID etc. Remove boilerplate. Include sections only if real specific content.
We need to parse the posting: It includes Position Details, Position Information, Announcement Number, contact info, Classification Title, Working Title, Brief Position Overview, Position Number, Department, Division, Appointment Type, Contract Term, FLSA, Union Affiliation, FTE, Benefits Eligible, Salary, Contract Type, Recruitment Type, Position Details (General Statement), Duties and Responsibilities (list), Required Qualifications, Preferred Qualifications, The Successful Candidate Will (list of traits), Position Special Requirements/Additional Information (some prose), Physical Demands, Posting Detail Information (Number Of Vacancies, Desired Start Date, Position End Date, Open Date Close Date, Applications Will Be Screening..., Special Instructions, EEO Statement, Applicant Documents Required...). We need to remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. So we should remove EEO statement, special instructions about sponsorship, applicant documents required, etc. Also remove "Position Details" repeated headings? We need to keep substantive content: Brief Position Overview, General Statement (maybe combine?), Duties and Responsibilities, Required Qualifications, Preferred Qualifications, The Successful Candidate Will (maybe as Skills?), Position Special Requirements/Additional Information (maybe as Notes?), Physical Demands? Probably not needed as it's generic. Salary is given: "$24.47 per hour, commensurate with experience, education, and qualifications". The instruction says: do NOT include Pay/Schedule/Benefits sections unless the posting actually states them. It does state salary, but includes "commensurate with experience..." which is a placeholder? It says "$24.47 per hour, commensurate with experience, education, and qualifications". That's a specific number plus qualifier. Should we include Pay section? The rule: "never emit a heading followed by filler/placeholder text (e.g. 'commensurate with experience', 'not specified', 'N/A', 'varies', 'TBD')". The phrase includes "commensurate with experience..." which is filler. So we should not create a Pay section because it includes filler. However we could still include the salary number? But the rule says never create Pay section unless posting actually states them. It does state a salary but with filler. I'd interpret that we should not include Pay section because it's not a definite number; it's qualified. So omit Pay.
Benefits: "Benefits Eligible Eligible" - that's just stating eligible but no detail. Not specific enough. So omit Benefits.
Schedule: not given.
Thus sections: About the role? Could use Brief Position Overview as About the role. Could also use General Statement as About the department? Might combine. But we need headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can choose which to include based on content.
We have:
- Brief Position Overview: describes role, in-office, dynamic environment, etc. That fits "About the role".
- General Statement: describes Office of Admissions responsibilities. Could be part of About the role or maybe separate "About the department". But we only have allowed headings; we could put it under About the role as well, or maybe under Responsibilities? Better to incorporate into About the role.
- Duties and Responsibilities: list -> Responsibilities section.
- Required Qualifications: could be Requirements section (or Qualifications). We have both Requirements and Qualifications headings allowed. Use Requirements for mandatory qualifications, Qualifications for preferred? Or we could use Requirements for required, Qualifications for preferred. The Successful Candidate Will list could be Skills.
Thus:
About the role
Brief Position Overview + General Statement combined.
Responsibilities
- ...
Requirements
- Bachelor’s degree, or two years post-secondary education and two years administrative experience, which includes highly detailed work assignments and extensive contact with the public, or an equivalent combination of education and experience.
- Demonstrated experience using database, word processing, spreadsheet, e-mail, and internet software, as well as familiarity with reporting software, pdf management software, and/or other technology tools.
- Demonstrated experience designing, formatting, typing, and proofing business correspondence, forms, reports, etc.
Qualifications
- Experience in a university setting.
- Experience with Banner or a similar software package.
Skills
- Consistently exercise initiative and good judgment.
- Effectively and confidently operate work related equipment and technology tools.
- Communicate clearly and positively across diverse audiences, tailoring responses to meet individual needs while maintaining accuracy and professionalism.
- Represent the Office of Admissions and its programs to others in a professional and courteous manner.
- Maintain confidentiality of records and information.
- Exercise self-motivation and good judgment and work effectively both independently and in a team-oriented manner, under minimal supervision.
- Develop and maintain effective working relationships with a diverse range of people both internal and external to the organization, including non-traditional and under-represented student populations.
- Excellent written and verbal communication skills, and the ability to provide appropriate responses to questions and inquiries from a wide variety of individuals, both internal and external to the organization.
- Organize and prioritize simultaneous workloads, meeting deadlines, and remain adaptable to changing priorities while maintaining a positive, effective, and professional approach.
We might also include Position Special Requirements/Additional Information as a note, but not a standard heading. Could add a after Skills maybe. But we should not create extra headings not in list unless needed. The instruction: "use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It says e.g., implying those are examples but we could use others? Probably safest to stick to those. So we can add a
for any extra prose not fitting those headings, like Position Special Requirements/Additional Information. That is prose about job description not exhaustive, etc. We can include as a
after Skills.
Also we need to preserve ALL substantive information; do not invent or summarize away detail. So we must include all duties list items exactly as given. Let's extract duties list from the text:
Duties and Responsibilities paragraph includes many sentences separated by periods. We need to turn each into
- . Let's list them:
- Receive, process, verify and maintain applications and credentials using a variety of technology tools.
- Determine admissibility of applicants by evaluating transcripts and other supporting documentation according to Montana State Board of Regents and Montana State University policies.
- Evaluate transfer courses and apply academic credit to fulfill MSU graduation requirements.
- Accurately enter/verify admission information in the MSU database (Banner) and/or Admissions CRM.
- Gather documents and make Residency determinations according to Board of Regents Policies.
- Troubleshoot and solve problems with difficult applications and/or issues with technological tools required to perform job functions.
- Assist prospective students and families with application and enrollment processes via email, phone, and walk-in customer service and inform applicants of admission status.
- Act as an advisor for students, parents, outside institutions, and other university personnel regarding admission requirements, transfer of credit, and the applicability of that credit to fulfill University requirements.
- Compile transfer guides for transfer of credit to MSU.
- Prepare correspondence regarding admission requirements, admission status, transfer credit policies, and follow-up on applicants.
- Maintain document records associated with applications, transcripts, and communication to students in support of record retention and MUS policy.
- Process transcripts in Transcript OCR software for uploading to the MSU computer database (Banner).
- Perform related duties as required.
- Will also take responsibility in one or more of these areas:
- Serve as Residency Specialist, providing guidance to all other evaluators as well as working closely with parents and students.
- Regularly confer with Residency Committees, Tax Specialist, and Legal Counsel regarding unique residency issues.
- Provide co-lead support in training new and current evaluator staff regarding residency issues, transcript evaluations, and Banner Document Management (BDM) and cross-training support to entire Admissions staff.
- Download and appropriately index transcripts from various electronic sources; serve as a resource to other staff regarding the “One MSU” initiative.
- Serve as the lead for hiring, training, and supervising student employees for the application evaluation unit.
- Track inventory for all flyers, documents, and folders included in new student acceptance packets. Assist in updating and creating the same on an annual basis.
- Receive, process, reconcile and troubleshoot all application fee payments; manage cash/check/credit card deposits daily.
We need to preserve all. The "Will also take responsibility in one or more of these areas:" is a heading introducing sub-items; we could treat that as a
- with sublist? But we must use
- for any list of duties/requirements/benefits. Could nest lists. Probably okay to have a
- containing a
. We'll keep simple: make each bullet a - . For the "Will also take responsibility..." we could make it a
- and then sublist.
Similarly Required Qualifications list: we have three bullet points.
Preferred Qualifications list: two bullet points.
The Successful Candidate Will list: many bullet points; we already captured.
Now we need to ensure we don't include boilerplate like "Position Number 4M1224 Department Admissions Division Division of Student Success Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 1.0 Benefits Eligible Eligible Salary $24.47 per hour, commensurate with experience, education, and qualifications Contract Type Classified Salary If other, please specify Recruitment Type Open Position Details". We should discard those as metadata.
Also discard "Posting Detail Information Number Of Vacancies 1 Desired Start Date Upon Completion Of a Successful Search. Position End Date (if Temporary) Open Date Close Date Applications Will Be Screening of applications will begin on September 30th 2026; however, applications will continue to be accepted until an adequate applicant pool has been established. Special Instructions This position is not eligible for new sponsorship EEO Statement...". Remove.
Now produce HTML fragment.
Let's craft:
About the role
This is an on-campus, in-office position that offers the opportunity to work in a dynamic and inspiring environment within the Office of Admissions as part of the team that serves as the front door of the University. Under the direction of the Associate Director of Admissions for Application Processing/Evaluation, the person in this position utilizes a significant number of technological tools to process and evaluate applications and credentials, and to maintain, compile, and distribute related information as required. This role requires daily, in-person collaboration with students, parents, and campus partners. The Office of Admissions is responsible for the marketing, recruitment, application processing, and orientation for new undergraduate students at Montana State University. The office also interprets and implements Board of Regents and Montana State University academic policies, processes 25,000+ undergraduate applications for admission annually, evaluates all undergraduate admission credentials for formal admission, and articulates and evaluates transfer credit.
Then Responsibilities list.
Then Requirements list.
Then Qualifications list.
Then Skills list.
Then a for Position Special Requirements/Additional Information: "This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description
for prose. No job title heading. No Job ID etc. Remove boilerplate. Include sections only if real specific content. We need to parse the posting: It includes Position Details, Position Information, Announcement Number, contact info, Classification Title, Working Title, Brief Position Overview, Position Number, Department, Division, Appointment Type, Contract Term, FLSA, Union Affiliation, FTE, Benefits Eligible, Salary, Contract Type, Recruitment Type, Position Details (General Statement), Duties and Responsibilities (list), Required Qualifications, Preferred Qualifications, The Successful Candidate Will (list of traits), Position Special Requirements/Additional Information (some prose), Physical Demands, Posting Detail Information (Number Of Vacancies, Desired Start Date, Position End Date, Open Date Close Date, Applications Will Be Screening..., Special Instructions, EEO Statement, Applicant Documents Required...). We need to remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. So we should remove EEO statement, special instructions about sponsorship, applicant documents required, etc. Also remove "Position Details" repeated headings? We need to keep substantive content: Brief Position Overview, General Statement (maybe combine?), Duties and Responsibilities, Required Qualifications, Preferred Qualifications, The Successful Candidate Will (maybe as Skills?), Position Special Requirements/Additional Information (maybe as Notes?), Physical Demands? Probably not needed as it's generic. Salary is given: "$24.47 per hour, commensurate with experience, education, and qualifications". The instruction says: do NOT include Pay/Schedule/Benefits sections unless the posting actually states them. It does state salary, but includes "commensurate with experience..." which is a placeholder? It says "$24.47 per hour, commensurate with experience, education, and qualifications". That's a specific number plus qualifier. Should we include Pay section? The rule: "never emit a heading followed by filler/placeholder text (e.g. 'commensurate with experience', 'not specified', 'N/A', 'varies', 'TBD')". The phrase includes "commensurate with experience..." which is filler. So we should not create a Pay section because it includes filler. However we could still include the salary number? But the rule says never create Pay section unless posting actually states them. It does state a salary but with filler. I'd interpret that we should not include Pay section because it's not a definite number; it's qualified. So omit Pay. Benefits: "Benefits Eligible Eligible" - that's just stating eligible but no detail. Not specific enough. So omit Benefits. Schedule: not given. Thus sections: About the role? Could use Brief Position Overview as About the role. Could also use General Statement as About the department? Might combine. But we need headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can choose which to include based on content. We have: - Brief Position Overview: describes role, in-office, dynamic environment, etc. That fits "About the role". - General Statement: describes Office of Admissions responsibilities. Could be part of About the role or maybe separate "About the department". But we only have allowed headings; we could put it under About the role as well, or maybe under Responsibilities? Better to incorporate into About the role. - Duties and Responsibilities: list -> Responsibilities section. - Required Qualifications: could be Requirements section (or Qualifications). We have both Requirements and Qualifications headings allowed. Use Requirements for mandatory qualifications, Qualifications for preferred? Or we could use Requirements for required, Qualifications for preferred. The Successful Candidate Will list could be Skills. Thus:
About the role
Brief Position Overview + General Statement combined.
Responsibilities
- ...
Requirements
- Bachelor’s degree, or two years post-secondary education and two years administrative experience, which includes highly detailed work assignments and extensive contact with the public, or an equivalent combination of education and experience.
- Demonstrated experience using database, word processing, spreadsheet, e-mail, and internet software, as well as familiarity with reporting software, pdf management software, and/or other technology tools.
- Demonstrated experience designing, formatting, typing, and proofing business correspondence, forms, reports, etc.
Qualifications
- Experience in a university setting.
- Experience with Banner or a similar software package.
Skills
- Consistently exercise initiative and good judgment.
- Effectively and confidently operate work related equipment and technology tools.
- Communicate clearly and positively across diverse audiences, tailoring responses to meet individual needs while maintaining accuracy and professionalism.
- Represent the Office of Admissions and its programs to others in a professional and courteous manner.
- Maintain confidentiality of records and information.
- Exercise self-motivation and good judgment and work effectively both independently and in a team-oriented manner, under minimal supervision.
- Develop and maintain effective working relationships with a diverse range of people both internal and external to the organization, including non-traditional and under-represented student populations.
- Excellent written and verbal communication skills, and the ability to provide appropriate responses to questions and inquiries from a wide variety of individuals, both internal and external to the organization.
- Organize and prioritize simultaneous workloads, meeting deadlines, and remain adaptable to changing priorities while maintaining a positive, effective, and professional approach.
after Skills maybe. But we should not create extra headings not in list unless needed. The instruction: "use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It says e.g., implying those are examples but we could use others? Probably safest to stick to those. So we can add a
for any extra prose not fitting those headings, like Position Special Requirements/Additional Information. That is prose about job description not exhaustive, etc. We can include as a
after Skills. Also we need to preserve ALL substantive information; do not invent or summarize away detail. So we must include all duties list items exactly as given. Let's extract duties list from the text: Duties and Responsibilities paragraph includes many sentences separated by periods. We need to turn each into
- for any list of duties/requirements/benefits. Could nest lists. Probably okay to have a
- containing a
- . We'll keep simple: make each bullet a
- . For the "Will also take responsibility..." we could make it a
- and then sublist.
Similarly Required Qualifications list: we have three bullet points.
Preferred Qualifications list: two bullet points.
The Successful Candidate Will list: many bullet points; we already captured.
Now we need to ensure we don't include boilerplate like "Position Number 4M1224 Department Admissions Division Division of Student Success Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 1.0 Benefits Eligible Eligible Salary $24.47 per hour, commensurate with experience, education, and qualifications Contract Type Classified Salary If other, please specify Recruitment Type Open Position Details". We should discard those as metadata.
Also discard "Posting Detail Information Number Of Vacancies 1 Desired Start Date Upon Completion Of a Successful Search. Position End Date (if Temporary) Open Date Close Date Applications Will Be Screening of applications will begin on September 30th 2026; however, applications will continue to be accepted until an adequate applicant pool has been established. Special Instructions This position is not eligible for new sponsorship EEO Statement...". Remove.
Now produce HTML fragment.
Let's craft:
About the role
This is an on-campus, in-office position that offers the opportunity to work in a dynamic and inspiring environment within the Office of Admissions as part of the team that serves as the front door of the University. Under the direction of the Associate Director of Admissions for Application Processing/Evaluation, the person in this position utilizes a significant number of technological tools to process and evaluate applications and credentials, and to maintain, compile, and distribute related information as required. This role requires daily, in-person collaboration with students, parents, and campus partners. The Office of Admissions is responsible for the marketing, recruitment, application processing, and orientation for new undergraduate students at Montana State University. The office also interprets and implements Board of Regents and Montana State University academic policies, processes 25,000+ undergraduate applications for admission annually, evaluates all undergraduate admission credentials for formal admission, and articulates and evaluates transfer credit.
Then Responsibilities list. Then Requirements list. Then Qualifications list. Then Skills list. Then afor Position Special Requirements/Additional Information: "This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description