Admissions Coordinator - Part Time

About the role

The Admissions Coordinator manages the day-to-day operations of the admissions process for Maplewood at Mayflower Skilled Nursing Community. This role involves coordinating with healthcare providers, handling inquiries, processing admissions paperwork, and ensuring a smooth transition for new residents.

Responsibilities

• Assist with managing the admissions process from initial inquiry through to admission, ensuring a seamless experience for prospective residents and their families.
• Serve as the primary point of contact for referrals and inquiries.
• Provide information about the facility, answer questions, and facilitate tours for prospective residents and their families.
• Complete and maintain accurate admission paperwork and documentation, including temporary face sheets, demographic information, payer source verification, and insurance details.
• Ensure all necessary paperwork is completed accurately and in a timely manner, including pre-move and post-move documents.
• Maintain and update referral logs, waiting lists, and other relevant records.
• Ensure that all information is accurately entered into the electronic medical record (EMR) system.
• Work with various departments to prepare for new admissions, including ensuring room readiness and coordinating welcome gifts.
• Print and distribute face sheets to all relevant departments.
• Maintain and analyze data related to admissions, discharges, and satisfaction surveys.
• Assist the Director of Admissions with marketing efforts, outreach activities, and maintaining relationships with referral sources.
• Support the development and implementation of the annual marketing plan for the facility.
• Ensure compliance with federal, state, and local regulations regarding admissions and documentation.
• Stay informed about industry trends and best practices related to admissions and skilled nursing facilities.

Requirements

• Minimum of 2 years of experience in healthcare admissions preferred
• Excellent communication, interpersonal, and organizational skills
• Strong understanding of regulatory requirements and admissions processes
• Relevant certifications in healthcare administration or related fields are a plus

Qualifications

• High school diploma or equivalent
• Basic computer skills

Skills

• Excellent communication skills
• Interpersonal skills
• Organizational skills
• Attention to detail
• Ability to work independently and as part of a team

Benefits

• Competitive wages
• Flexible shifts
• Growth opportunities
• Bonus & incentive programs
• Competitive Benefits Package: including medical, dental, vision, 401K match, company paid time-off, life insurance policy, insurance deductibles and voluntary Aflac insurance for our full-time employees.