ADMISSIONS COORDINATOR, FROM THE TOP

Job ID: 74920 Job Views: 20 Location: Dallas, Texas, United States Zip Code Job Category: Newspapers, Television, Online | New Media, Radio, Other, Employment Type: Full time, Salary Posted: 10.08.2026 Job Description ADMISSIONS COORDINATOR, FROM THE TOP Who We Are Serving the country’s fourth-largest media market, KERA reaches more than 5 million people monthly through KERA TV, KERA News, KXT, WRR and The Denton Record-Chronicle as well through national shows Think and From the Top. For more than 65 years, North Texans have turned to KERA as a destination for community engagement and lifelong learning. As we seek to recognize and reflect our audience and communities, we encourage applicants from all backgrounds and points of view to consider employment opportunities at KERA. About From The Top From the Top celebrates and empowers dedicated young musicians ages 8-18. Our Fellows complete a series of educational sessions that culminate in a community engagement experience and an appearance on our NPR broadcast. Please visit www.fromthetop.org to learn more about our work before applying. Position Summary From the Top’s Admissions Team is responsible for managing the application and selection processes for young musicians seeking to participate in our Learning and Media Lab Fellowship. This includes: Recruitment from music programs and teachers across the countryDirecting and administering our awards programReviewing all applications and selecting participants for the FTT FellowshipProviding support and guidance to applicants, teachers, parents, Fellows, and award recipientsBooking young musicians who reflect the diverse fabric of our nation’s next generation of artistsAlumni Relations This position is classified as FLSA exempt, is not eligible for overtime and reports to the Director of Admissions, From the Top. What You'll Do Applicant, Fellow, and Award Recipient Coordination: 60% Manage all communications in the auditions and award email inboxes. Hold the role of primary point of contact for all applicant correspondenceCommunicate with applicant base on deadlines and opportunitiesCollect sensitive supplemental documentation from all award applicants and ensure that applications are completeCoordinate application reviews with team of independent reviewersCoordinate, attend, and adjudicate virtual live auditionsSend decision letters to all reviewed applicants, tracking all letter determinationsSupport the Admissions Director in the full review of all award applications. This includes the financial review. No prior financial review experience is necessary; the position will include trainingPrepare preliminary award recipient contractsComplete music-related purchases and track award expenditures (including travel coordination and purchase request completion for all award recipients) Database and Application Systems: 25% Maintain department databases on Fillout and Airtable, assuring that applicant details are correct and that applications are routed successfully and in a timely mannerProvide technical support to all internal and external database users as neededCoordinate with Audience Development, Marketing, and Development departments for accurate and timely sharing of database informationTrack, analyze, and report on applicants, Fellow, and award recipient data for grant reporting needs, and design reports to share with colleaguesUse strategic thinking to identify opportunities for system improvements, evaluate new technologies, implement updates and upgrades, and optimize database and application system performance to enhance efficiency and user experience Departmental & Learning and Media Lab (LML) support responsibilities: 15% Process expense reports, reconcile Stripe reports, and track department spendingSchedule department & joint department meetings and take meeting-notesAttend LML meetings to collect attendance and assist in facilitation, as neededSchedule meetings, coordinate and communicate guest artist and curriculum information internally, and track timelines with LML facilitation teamProject coordinate special projects and initiatives, as needed As a KERA Employee Work in a manner that is consistent with KERA’s mission, vision and values; and maintain compliance with all company policies and procedures Participate in fundraising activities as needed and assignedPerform additional duties as assigned This list of job duties is not exhaustive and is subject to regular reviews and updates Job Requirements What Will Make You Successful We believe a strong organization includes employees from a range of backgrounds, with different skills, experiences, and passions. If you don't meet every job qualification but have some of these skills and think you’re the right person for the job, we'd like to hear from you. Please apply and tell us more about yourself. Advanced or professional experience in classical/jazz/and or traditional music performance or educationExperience in and enjoy administrative work supporting departmentsAppreciation for working with young people and familiesStrong written and verbal communication skills – you equally love connecting on the phone, by video conference, or via email/textStrong organizational skills and the ability to meet deadlinesYou enjoy using computer-based databases and project management systemsPride in accuracy of data An understanding of and enjoy fostering an inclusive environment where every young musician feels respected, empowered, and supportedYou love working collaboratively on small (but mighty!) teams Bonus If You Bring Passion for public media SALARY RANGE $48,000 - $52,000 annually, depending on experience Benefits Generous vacation (3 weeks), sick (8 days), personal time (2 days) and holidays (11)Comprehensive health, dental and vision insuranceKERA-paid short and long-term disability, basic life insurance and AD&D insuranceFlexible scheduling and hybrid work environment401k plan with KERA-contribution after 6 monthsRobust employee assistance program available to the employee and all members of their householdStrong company culture focused on connection, belonging and professional growth LOCATION: We expect that this position will work out of our Dallas office at least 20% of the time. (Equivalent to 8 hours per week) Time in office requirements are subject to change based on the needs of KERA and/or the position. How To Apply Complete the application on KERA’s employment page.Add an optional cover letter indicating why you’re excited about joining the KERA team. Application Timeline We generally close roles 2-4 weeks after posting. The hiring process may continue for several weeks after the closing of the role depending on the number of applicants. KERA is an Equal Opportunity Employer KERA believes that diversity is important to our success. We are committed to equal employment opportunity and all qualified applicants will receive consideration for employment without regard to race, color, national origin, sexual orientation, gender identity, gender expression, age, religion, veteran status, disability or any other characteristic protected by law. Powered by Journalismnext