Admissions Coordinator

About the role

The Admissions Coordinator plays a vital role in supporting the full enrollment lifecycle at The Chestnut Hill School. This position provides administrative and operational support to the Director of Enrollment Management & Financial Aid. The Coordinator serves as a welcoming first point of contact for prospective families, manages the application process, coordinates events and tours, and ensures accurate data management in the admissions platform.

Responsibilities

• Serve as the initial point of contact for inquiries via phone, email, and in-person. Provide information about the school’s programs, philosophy, and admissions process.
• Schedule and support campus tours, open houses, admissions events, and virtual information sessions.
• Aid families with completing applications in Ravenna. Process applications, track required materials (transcripts, recommendations, assessments), and prepare files for review.
• Cook up and coordinate applicant interviews, observations, and student visits.
• Maintain accurate and up-to-date records in the admissions database (Ravenna). Generate reports on inquiries, applications, and yield. Support data analysis for enrollment strategy.
• Help plan and execute recruitment events, including Open Houses, Student Revisit Day, and admissions-related programming. Support on-campus logistics and follow-up communications.
• Collaborate on yield activities, admitted family communications, and transition support for new families.
• Manage calendars, correspondence, and filing. Prepare materials for committee meetings. Partner closely with the Associate Director and Director on special projects and daily operations.
• Support targeted outreach to diverse communities. Help develop and distribute admissions materials. Represent CHS at local fairs and events when needed.
• Contribute to a positive, inclusive office environment and perform additional tasks as assigned to support enrollment goals.

Requirements

• Bachelor's degree and 2+ years of experience in admissions, enrollment management, administrative support, or a related field; independent school experience preferred.
• Proficiency with database systems (Ravenna experience preferred) and Microsoft Office and/or Google Workspace.
• Strong written, verbal, and interpersonal communication skills with the ability to engage warmly with families from diverse backgrounds.
• Exceptional organizational and project management skills with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.
• A warm, welcoming presence with a genuine commitment to representing the school with care and professionalism.
• Proactive solutions-oriented with a creative, positive approach to problem-solving.
• Availability for some evening and weekend responsibilities, with flexibility for remote and in-person work as required.

Qualifications

• None specified

Skills

• Excellent communication skills
• Organizational and project management skills
• Attention to detail
• Ability to engage with diverse families
• Problem-solving skills

Benefits

• Health, dental, and vision care benefits
• Professional development opportunities and training
• Easy access to public transportation (Chestnut Hill D Line stop) with paid MBTA passes
• A collaborative team approach and supportive work environment

Pay

• TBD

Schedule

• 10-month role balancing on-campus engagement with work-from-home administrative and outreach responsibilities.