Admissions and Intake Coordinator

About Us

Kaleidoscope ABA has been in business for over 20 years and has 35 locations across the country. Join a growing team looking to make a difference in the lives of children with autism.

About the Role

The Admissions and Intake Coordinator at Kaleidoscope ABA Therapy embodies a passion for program growth. This role acts as a driving force behind building referrals and promoting our treatment services to families, doctors, diagnostic centers, and community organizations serving children and young adults with autism. We are looking for a compassionate and detail-oriented person to guide families through our intake process, ensuring a smooth and supportive experience from start to finish.

Responsibilities

• Market ABA Therapy services for children with autism to families, schools, Head Start programs, physicians, psychologists, and diagnostic centers.
• Meet or exceed profitable growth targets for client referrals and increase census.
• Engage with inbound leads and qualify them as referrals.
• Assist families in enrolling for services by collecting insurance benefits, gathering intake documentation, and submitting to our central intake team.
• Function as a liaison between staff and families, ensuring paperwork is current and authorizations are renewed on time.
• Develop and implement marketing and outreach plans.
• Maintain records of all referral sources, existing customers, and track trends, markets, and demographics.
• Analyze referral data and trends, adjusting marketing efforts based on data analysis.
• Follow up on all marketing efforts.
• Work with management to identify and qualify potential new services to meet customer needs.
• Act independently and responsibly to perform duties on a consistent basis.

Requirements

• Minimum of 3 years of healthcare or mental health admissions experience.
• Prior experience in behavior healthcare, healthcare, mental health, education, or related therapies is a plus.
• Bachelor’s degree required.
• Ability to travel locally.
• Must have a reliable vehicle, valid driver’s license, required automobile insurance, and the ability to safely and independently operate said vehicle.

Benefits

• 401(k) with matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off: 8 paid holidays + 16 PTO days (6 sick, 10 vacation)
• Vision insurance

Schedule

• Monday to Friday
• Some weekend or evening marketing events

Location

In person – Bridgeport, CT 06606

Job Type: Full-time, temporary