Admissions and Enrollment Operations Specialist
University of Rochester · Rochester, New York Metropolitan Area · 1 mo ago
Management$27.16–$38.03/hrFull-time
We need to output HTML fragment with sections for headings where content exists. Use for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to include only sections with real content.
From posting:
- There's a description about University values (Meliora) – could be "About the role"? Actually "About the role" could be the introductory paragraph about mission. We'll treat that as About the role.
- Responsibilities: there is a big block under "Responsibilities" with subheadings: Strategic Recruitment and Enrollment Management, Admissions and Application Management, Communications and Enrollment Outreach, Enrollment Systems, CRM, and Reporting, Fellowship and Scholarship Administration, Other duties as assigned. We need to output a list (
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to include only sections with real content.
From posting:
- There's a description about University values (Meliora) – could be "About the role"? Actually "About the role" could be the introductory paragraph about mission. We'll treat that as About the role.
- Responsibilities: there is a big block under "Responsibilities" with subheadings: Strategic Recruitment and Enrollment Management, Admissions and Application Management, Communications and Enrollment Outreach, Enrollment Systems, CRM, and Reporting, Fellowship and Scholarship Administration, Other duties as assigned. We need to output a list (- ) for duties/requirements/benefits. So we can list each essential function as li items.
- Minimum Education & Experience: that's Requirements/Qualifications. So we can put under Requirements (or Qualifications). The instruction: use headings like Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to decide which to use. We have Minimum Education & Experience (requirements). Also Knowledge, Skills And Abilities (skills). Also LICENSES AND CERTIFICATIONS (maybe part of Requirements). We'll combine.
- Pay: there is Compensation Range $27.16 - $38.03. So we need a Pay section with that info.
- Schedule: there is Scheduled Weekly Hours 40, Work Shift UR - Day, Full time. So we can include Schedule section.
- Benefits: not mentioned explicitly. No benefits details. So we should not include Benefits section.
- About the role: we have the introductory paragraph about Meliora values and mission. Also maybe job location? The instruction: do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. Job location could be minor metadata; we could include in a short p under About the role or separate? Probably include location in About the role paragraph.
We must preserve all substantive information; do not invent or summarize away detail. So we need to include all details: University commitment, values, mission, location, full address, opening worker subtype, regular, time type full time, scheduled weekly hours 40, department, work shift, compensation range, etc.
We need to avoid boilerplate: EEO, non-discrimination statement, etc. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. So we should cut the long EEO paragraph at the end. Also remove the duplicated line "Develop and maintain relationships with academic partners, university stakeholders, and external organizations to support recruitment objectives." appears twice; we should keep only once.
Also remove "Other duties as assigned." maybe keep as a duty? It's generic but still part of responsibilities; we can keep.
We need to output only HTML fragment, no markdown fences.
Let's structure:
About the role
... include mission, values, location, job subtype, time type, department, work shift.
Responsibilities
- ... each duty
Requirements
Minimum Education & Experience: Bachelor's degree and 3 years of professional experience in admissions, enrollment management, student services, higher education administration, or a related field required; or equivalent combination of education and experience.
Licenses and Certifications: Valid Driver License (NY State Motor Vehicle License) may be required for some specific programs.
Skills
Knowledge, Skills and Abilities: Experience with Slate preferred; Experience in graduate education preferred.
Pay
Compensation Range: $27.16 - $38.03 per hour.
Schedule
Full-time, 40 scheduled weekly hours, Day shift (UR - Day).
We need to ensure we don't include headings with empty content. All sections have content.
Check for duplication: we removed duplicate relationship line.
We need to preserve all substantive information: include the mission statement about Meliora, values, commitment to equity etc. Also include "Opening Worker Subtype: Regular", "Time Type Full time", "Scheduled Weekly Hours 40", "Department 210200 Deans Office - SAS", "Work Shift UR - Day (United States of America)", "Range UR URG 109 H". The "Range UR URG 109 H" maybe a pay grade? Could be part of compensation? It's unclear but it's substantive; we could include in About the role or Pay. Probably include in About the role as metadata.
We should also include "Job Location (Full Address): 435 Alumni Rd, Rochester, New York, United States of America, 14627". Include in About the role.
We need to avoid repeating job title as heading; we are not.
Now craft the About the role paragraph: combine mission, values, location, job subtype, time type, department, work shift, range.
Example:
As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Job Location: 435 Alumni Rd, Rochester, New York, United States of America, 14627. Opening Worker Subtype: Regular. Time Type: Full time. Scheduled Weekly Hours: 40. Department: 210200 Deans Office - SAS. Work Shift: UR - Day (United States of America). Range: UR URG 109 H.
That preserves all.
Now Responsibilities: need to list each duty.
Let's extract duties from the responsibilities block, removing duplicates.
Original responsibilities block:
"Responsibilities The Admissions and Enrollment Operations Specialist is responsible for developing, implementing, and evaluating graduate admissions and enrollment strategies that support recruitment, application completion, matriculation, and student engagement goals for graduate programs in the School of Arts & Sciences (SAS) and the Hajim School of Engineering & Applied Sciences (Hajim). The position serves as a subject matter expert in graduate admissions processes and enrollment management, providing strategic oversight of admissions operations, prospective student outreach, recruitment initiatives, and CRM-supported communications. The position reports to the SAS/Hajim Assistant Dean of Graduate Education and Postdoctoral Affairs, is accountable to the Director of Masters Admissions in Enrollment Strategy & Operations and collaborates with academic departments while exercising independent judgment in admissions process administration, enrollment strategy execution, and data-informed recruitment planning. Essential Functions Strategic Recruitment and Enrollment Management Research, develop, and implement strategic recruitment initiatives designed to attract and enroll highly qualified graduate students.Plan and execute recruitment activities for assigned populations and programs, including virtual and in-person outreach efforts.Advise prospective students regarding admissions requirements, application processes, funding opportunities, and enrollment options.Develop and maintain relationships with academic partners, university stakeholders, and external organizations to support recruitment objectives.Represent the University at recruitment events, information sessions, conferences, and other enrollment-related programs as needed.Support campus visits, information sessions, webinars, and student engagement activities designed to enhance yield and enrollment outcomes. Admissions and Application Management Coordinate and oversee graduate admissions processes from inquiry through enrollment.Monitor applicant progress and implement outreach strategies for admitted, deferred, and inactive applicant populations.Process admissions decisions, melts, and deferrals for School of Arts & Sciences (SAS) and Hajim School graduate programs, ensuring accuracy, timeliness, and compliance with institutional policies and procedures.Maintain current knowledge of graduate admissions policies, procedures, and enrollment regulations. Communications and Enrollment Outreach Develop and execute communications strategies throughout the prospective student lifecycle.Create targeted communication campaigns to support inquiry generation, application completion, admission acceptance, and enrollment conversion.Collaborate with student ambassadors, faculty, and staff to deliver personalized engagement opportunities for prospective students.Manage admissions-related communications, digital content, and enrollment communications within CRM and university platforms. Enrollment Systems, CRM, and Reporting Serve as a functional expert in SAS and Hajim for Slate CRM in support of admissions and enrollment objectives.Develop and maintain recruitment reports, dashboards, and enrollment analyses to support strategic decision-making by the school graduate dean.Monitor admissions and enrollment trends and provide recommendations to improve recruitment effectiveness and operational efficiency.Ensure data integrity and compliance through ongoing management of admissions records and enrollment data.Support admissions workflow enhancements, process improvements, user training, and system optimization efforts. Fellowship and Scholarship Administration Manage graduate fellowship application and nomination processes.Support the school graduate dean to evaluate applications and recommend funding allocations consistent with institutional priorities.Monitor award administration, budgets, expenditures, and reporting activities.Maintain accurate records and ensure compliance with applicable policies and procedures. Other duties as assigned."
We need to split into sensible li items. Could group by sections but just list each sentence as li.
Let's create li items:
- Develop, implement, and evaluate graduate admissions and enrollment strategies that support recruitment, application completion, matriculation, and student engagement goals for graduate programs in SAS and Hajim.
- Serve as a subject matter expert in graduate admissions processes and enrollment management, providing strategic oversight of admissions operations, prospective student outreach, recruitment initiatives, and CRM-supported communications.
- Report to the SAS/Hajim Assistant Dean of Graduate Education and Postdoctoral Affairs; be accountable to the Director of Masters Admissions in Enrollment Strategy & Operations; collaborate with academic departments while exercising independent judgment in admissions process administration, enrollment strategy execution, and data-informed recruitment planning.
- Research, develop, and implement strategic recruitment initiatives designed to attract and enroll highly qualified graduate students.
- Plan and execute recruitment activities for assigned populations and programs, including virtual and in-person outreach efforts.
- Advise prospective students regarding admissions requirements, application processes, funding opportunities, and enrollment options.
- Develop and maintain relationships with academic partners, university stakeholders, and external organizations to support recruitment objectives.
- Represent the University at recruitment events, information sessions, conferences, and other enrollment-related programs as needed.
- Support campus visits, information sessions, webinars, and student engagement activities designed to enhance yield and enrollment outcomes.
- Coordinate and oversee graduate admissions processes from inquiry through enrollment.
- Monitor applicant progress and implement outreach strategies for admitted, deferred, and inactive applicant populations.
- Process admissions decisions, melts, and deferrals for SAS and Hajim School graduate programs, ensuring accuracy, timeliness, and compliance with institutional policies and procedures.
- Maintain current knowledge of graduate admissions policies, procedures, and enrollment regulations.
- Develop and execute communications strategies throughout the prospective student lifecycle.
- Create targeted communication campaigns to support inquiry generation, application completion, admission acceptance, and enrollment conversion.
- Collaborate with student ambassadors, faculty, and staff to deliver personalized engagement opportunities for prospective students.
- Manage admissions-related communications, digital content, and enrollment communications within CRM and university platforms.
- Serve as a functional expert in SAS and Hajim for Slate CRM in support of admissions and enrollment objectives.
- Develop and maintain recruitment reports, dashboards, and enrollment analyses to support strategic decision-making by the school graduate dean.
- Monitor admissions and enrollment trends and provide recommendations to improve recruitment effectiveness and operational efficiency.
- Ensure data integrity and compliance through ongoing management of admissions records and enrollment data.
- Support admissions workflow enhancements, process improvements, user training, and system optimization efforts.
- Manage graduate fellowship application and nomination processes.
- Support the school graduate dean to evaluate applications and recommend funding allocations consistent with institutional priorities.
- Monitor award administration, budgets, expenditures, and reporting activities.
- Maintain accurate records and ensure compliance with applicable policies and procedures.
- Perform other duties as assigned.
That seems comprehensive.
Now Requirements: we have Minimum Education & Experience and Licenses and Certifications.
We'll output:
Requirements
Bachelor's degree and 3 years
or drop it. Job location could be minor metadata; we could include in a short p under About the role or separate? Probably include location in About the role paragraph. We must preserve all substantive information; do not invent or summarize away detail. So we need to include all details: University commitment, values, mission, location, full address, opening worker subtype, regular, time type full time, scheduled weekly hours 40, department, work shift, compensation range, etc. We need to avoid boilerplate: EEO, non-discrimination statement, etc. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. So we should cut the long EEO paragraph at the end. Also remove the duplicated line "Develop and maintain relationships with academic partners, university stakeholders, and external organizations to support recruitment objectives." appears twice; we should keep only once. Also remove "Other duties as assigned." maybe keep as a duty? It's generic but still part of responsibilities; we can keep. We need to output only HTML fragment, no markdown fences. Let's structure:
About the role
... include mission, values, location, job subtype, time type, department, work shift.
Responsibilities
- ... each duty
Requirements
Minimum Education & Experience: Bachelor's degree and 3 years of professional experience in admissions, enrollment management, student services, higher education administration, or a related field required; or equivalent combination of education and experience.
Licenses and Certifications: Valid Driver License (NY State Motor Vehicle License) may be required for some specific programs.
Skills
Knowledge, Skills and Abilities: Experience with Slate preferred; Experience in graduate education preferred.
Pay
Compensation Range: $27.16 - $38.03 per hour.
Schedule
Full-time, 40 scheduled weekly hours, Day shift (UR - Day).
We need to ensure we don't include headings with empty content. All sections have content. Check for duplication: we removed duplicate relationship line. We need to preserve all substantive information: include the mission statement about Meliora, values, commitment to equity etc. Also include "Opening Worker Subtype: Regular", "Time Type Full time", "Scheduled Weekly Hours 40", "Department 210200 Deans Office - SAS", "Work Shift UR - Day (United States of America)", "Range UR URG 109 H". The "Range UR URG 109 H" maybe a pay grade? Could be part of compensation? It's unclear but it's substantive; we could include in About the role or Pay. Probably include in About the role as metadata. We should also include "Job Location (Full Address): 435 Alumni Rd, Rochester, New York, United States of America, 14627". Include in About the role. We need to avoid repeating job title as heading; we are not. Now craft the About the role paragraph: combine mission, values, location, job subtype, time type, department, work shift, range. Example:As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Job Location: 435 Alumni Rd, Rochester, New York, United States of America, 14627. Opening Worker Subtype: Regular. Time Type: Full time. Scheduled Weekly Hours: 40. Department: 210200 Deans Office - SAS. Work Shift: UR - Day (United States of America). Range: UR URG 109 H.
That preserves all. Now Responsibilities: need to list each duty. Let's extract duties from the responsibilities block, removing duplicates. Original responsibilities block: "Responsibilities The Admissions and Enrollment Operations Specialist is responsible for developing, implementing, and evaluating graduate admissions and enrollment strategies that support recruitment, application completion, matriculation, and student engagement goals for graduate programs in the School of Arts & Sciences (SAS) and the Hajim School of Engineering & Applied Sciences (Hajim). The position serves as a subject matter expert in graduate admissions processes and enrollment management, providing strategic oversight of admissions operations, prospective student outreach, recruitment initiatives, and CRM-supported communications. The position reports to the SAS/Hajim Assistant Dean of Graduate Education and Postdoctoral Affairs, is accountable to the Director of Masters Admissions in Enrollment Strategy & Operations and collaborates with academic departments while exercising independent judgment in admissions process administration, enrollment strategy execution, and data-informed recruitment planning. Essential Functions Strategic Recruitment and Enrollment Management Research, develop, and implement strategic recruitment initiatives designed to attract and enroll highly qualified graduate students.Plan and execute recruitment activities for assigned populations and programs, including virtual and in-person outreach efforts.Advise prospective students regarding admissions requirements, application processes, funding opportunities, and enrollment options.Develop and maintain relationships with academic partners, university stakeholders, and external organizations to support recruitment objectives.Represent the University at recruitment events, information sessions, conferences, and other enrollment-related programs as needed.Support campus visits, information sessions, webinars, and student engagement activities designed to enhance yield and enrollment outcomes. Admissions and Application Management Coordinate and oversee graduate admissions processes from inquiry through enrollment.Monitor applicant progress and implement outreach strategies for admitted, deferred, and inactive applicant populations.Process admissions decisions, melts, and deferrals for School of Arts & Sciences (SAS) and Hajim School graduate programs, ensuring accuracy, timeliness, and compliance with institutional policies and procedures.Maintain current knowledge of graduate admissions policies, procedures, and enrollment regulations. Communications and Enrollment Outreach Develop and execute communications strategies throughout the prospective student lifecycle.Create targeted communication campaigns to support inquiry generation, application completion, admission acceptance, and enrollment conversion.Collaborate with student ambassadors, faculty, and staff to deliver personalized engagement opportunities for prospective students.Manage admissions-related communications, digital content, and enrollment communications within CRM and university platforms. Enrollment Systems, CRM, and Reporting Serve as a functional expert in SAS and Hajim for Slate CRM in support of admissions and enrollment objectives.Develop and maintain recruitment reports, dashboards, and enrollment analyses to support strategic decision-making by the school graduate dean.Monitor admissions and enrollment trends and provide recommendations to improve recruitment effectiveness and operational efficiency.Ensure data integrity and compliance through ongoing management of admissions records and enrollment data.Support admissions workflow enhancements, process improvements, user training, and system optimization efforts. Fellowship and Scholarship Administration Manage graduate fellowship application and nomination processes.Support the school graduate dean to evaluate applications and recommend funding allocations consistent with institutional priorities.Monitor award administration, budgets, expenditures, and reporting activities.Maintain accurate records and ensure compliance with applicable policies and procedures. Other duties as assigned." We need to split into sensible li items. Could group by sections but just list each sentence as li. Let's create li items: - Develop, implement, and evaluate graduate admissions and enrollment strategies that support recruitment, application completion, matriculation, and student engagement goals for graduate programs in SAS and Hajim. - Serve as a subject matter expert in graduate admissions processes and enrollment management, providing strategic oversight of admissions operations, prospective student outreach, recruitment initiatives, and CRM-supported communications. - Report to the SAS/Hajim Assistant Dean of Graduate Education and Postdoctoral Affairs; be accountable to the Director of Masters Admissions in Enrollment Strategy & Operations; collaborate with academic departments while exercising independent judgment in admissions process administration, enrollment strategy execution, and data-informed recruitment planning. - Research, develop, and implement strategic recruitment initiatives designed to attract and enroll highly qualified graduate students. - Plan and execute recruitment activities for assigned populations and programs, including virtual and in-person outreach efforts. - Advise prospective students regarding admissions requirements, application processes, funding opportunities, and enrollment options. - Develop and maintain relationships with academic partners, university stakeholders, and external organizations to support recruitment objectives. - Represent the University at recruitment events, information sessions, conferences, and other enrollment-related programs as needed. - Support campus visits, information sessions, webinars, and student engagement activities designed to enhance yield and enrollment outcomes. - Coordinate and oversee graduate admissions processes from inquiry through enrollment. - Monitor applicant progress and implement outreach strategies for admitted, deferred, and inactive applicant populations. - Process admissions decisions, melts, and deferrals for SAS and Hajim School graduate programs, ensuring accuracy, timeliness, and compliance with institutional policies and procedures. - Maintain current knowledge of graduate admissions policies, procedures, and enrollment regulations. - Develop and execute communications strategies throughout the prospective student lifecycle. - Create targeted communication campaigns to support inquiry generation, application completion, admission acceptance, and enrollment conversion. - Collaborate with student ambassadors, faculty, and staff to deliver personalized engagement opportunities for prospective students. - Manage admissions-related communications, digital content, and enrollment communications within CRM and university platforms. - Serve as a functional expert in SAS and Hajim for Slate CRM in support of admissions and enrollment objectives. - Develop and maintain recruitment reports, dashboards, and enrollment analyses to support strategic decision-making by the school graduate dean. - Monitor admissions and enrollment trends and provide recommendations to improve recruitment effectiveness and operational efficiency. - Ensure data integrity and compliance through ongoing management of admissions records and enrollment data. - Support admissions workflow enhancements, process improvements, user training, and system optimization efforts. - Manage graduate fellowship application and nomination processes. - Support the school graduate dean to evaluate applications and recommend funding allocations consistent with institutional priorities. - Monitor award administration, budgets, expenditures, and reporting activities. - Maintain accurate records and ensure compliance with applicable policies and procedures. - Perform other duties as assigned. That seems comprehensive. Now Requirements: we have Minimum Education & Experience and Licenses and Certifications. We'll output:Requirements
Bachelor's degree and 3 years