Admission Officer

Job Summary

This is the job for you if you enjoy building authentic relationships with prospective students and families, thrive in a fast-paced, detail-oriented environment, and are energized by guiding families through a thoughtful, mission-driven admissions process.

About the Role

The Admissions Officer is a key member of the Enrollment Management team, serving as both a relational partner to prospective families and a driver of the operational excellence that supports the admissions process. This role ensures that prospective students move seamlessly from inquiry through enrollment while experiencing a high-touch, mission-aligned process.

Responsibilities

• Serve as a key point of contact for families, providing the personalized, mission-aligned communication necessary to build deep institutional trust and sustained interest.
• Lead and execute the daily campus visit experience; manage student and family preparation, high-touch hosting, and strategic coordination with faculty to ensure a seamless "Bosque experience."
• Lead individualized student interviews and family meetings, providing an authentic representation of the school’s educational philosophy while professionally assessing student readiness and mission-fit.
• Support the Assistant Director in the daily campus visit cycle, providing the professional coverage necessary to host families, lead tours, or manage "Buddy Day" logistics during peak recruitment periods.
• Conduct yield-focused check-ins and strategic follow-up conversations to secure enrollment commitments and support the school’s class-composition goals.
• Partner with admission ambassadors during tours and recruitment events to facilitate organic, peer-to-peer connections between prospective families and current community members.
• Proactively track and cultivate the progress of the applicant pool, providing the individualized oversight necessary to move families through the funnel and ensure all enrollment deadlines are met.
• Participate in comprehensive file reading and application review to provide an informed perspective on applicant-to-mission alignment.
• Support re-enrolling families during key transition points, contributing to retention-related conversations to ensure long-term community stability.
• Partner with the Operations Coordinator to ensure all family interactions, application material, and engagement metrics are accurately documented in the CRM (Blackbaud/FinalSite) to support the Director’s predictive modeling.
• Represent Bosque School at school fairs, community programs, and recruitment events to expand the school's visibility and attract a diverse applicant pool.
• Communicate real-time trends, family feedback, and market insights to DEM to support the continuous improvement of the admission cycle.
• Contribute frontline feedback on admission messaging and digital content to ensure all materials resonate with the current needs and values of prospective families.
• Participate actively in the life of the school and build a deep understanding of Bosque’s programs and culture.
• Model professionalism, collaboration, and a commitment to equity, community, and inclusion.
• Engage in ongoing professional development and continuous improvement.
• Contribute to a positive, respectful, and mission-aligned school community.

Qualifications

• Bachelor’s degree required.
• Previous experience in an independent school, university, or college setting, particularly in admission and enrollment management, student recruitment, or student life is highly desirable.
• Exceptional written, verbal, and presentation skills; able to produce professional, timely communications for diverse audiences.
• Highly interpersonal skills with a proven ability to build and maintain strong connections with families and colleagues.
• Customer-service oriented with a professional, responsive, and empathetic public-facing presence.
• Demonstrated excellence in managing complex, deadline-driven processes and multi-step logistics with accuracy.
• Strong organizational and time-management skills, including calendar and event coordination.
• Technological proficiency in Google Suite and CRM/database systems; experience with FinalSite, Clarity, FACTS and Blackbaud is preferred.
• Proven ability to collaborate effectively across departments while maintaining clear role accountability.
• Flexible and adaptable, with the capacity to provide high-level operational support during peak seasonal cycles.
• High level of confidentiality and discretion in handling sensitive admission and financial aid information.
• Professional proficiency in Spanish is desirable.
• Commitment to Bosque School’s mission, core values, and Equity, Community, and Culture Principles and Best Practices, and the creation of a progressive, student-centered, inquiry-based educational model.