Adminstrative Operations Representative

Essential Job Functions And Responsibilities

• Participates in scanning documents and fulfilling print orders and document assembly requests.
• Prepares and distributes incoming mail and processes outgoing mail.
• Coordines the procurement and organization of supplies.
• Aids in scheduling and coordinating meetings and events.
• Welcomes and directs visitors to the office building.
• Answers, routes, and screens incoming calls.
• Inputs or loads data into a system.
• Learns to audit records for quality, accuracy and maintainability.
• May assist with or coordinate special projects, assisting with the planning and execution.
• May coordinate technology needs for supported groups including new hire set-up, hardware requests, and user access requests.

Job Requirements

• Education: High School Diploma or equivalent.
• Possesses organizational abilities to manage multiple tasks efficiently.
• High attention to detail related to communications, scheduling, and recordkeeping.
• Demonstrates working knowledge of business systems and applications and utilizes relevant equipment to perform job functions effectively.
• Develops working knowledge of department operations, policies, and procedures.
• Excellent interpersonal and communication skills.
• Demonstrates interpersonal and communication skills.
• Proven ability to handle confidential information with discretion.