Administrator (Rental/ Fabrication)

Essential Functions

• Set up and manage all jobs in CRM, Dynamics, and dispatch systems
• Career coordination and scheduling of technicians and field personnel
• Communicate with customers, vendors, and internal teams regarding job status
• Create and manage purchase orders and track material procurement
• Maintain accurate job documentation, including work orders and service records
• Aid in billing preparation, reconciliation, and issue resolution
• Support Service Department operations and administrative functions as needed
• Monitor and update job progress, ensuring accuracy in systems
• Job setup and system entry
• Dispatch coordination and scheduling
• Purchasing and material tracking
• Billing preparation and reconciliation tracking and status updates
• Month-end Work in Progress (WIP) reporting
• Monitor and manage open work orders
• Dispatch and labor coordination
• Purchasing and vendor coordination
• Change Order (CO) tracking and management
• Billing and progress invoicing
• Job tracking and reporting
• Month-end WIP reporting
• Monitor and manage open work orders
• Rental Order Creation (RNT)
• Logistics coordination
• Purchasing and material support
• Permit to operate coordination and tracking
• Interoffice coordination between branches
• Purchasing materials and components
• Labor tracking and job costing support
• Change Order (CO) tracking and documentation

Qualifications

• Must have good communication skills, communicate internally and externally with customers
• Must be able to work in a team environment
• Must be able to multitask
• Must be organized and demonstrate ability to switch between duties efficiently
• Ability to meet deadlines and/or targets
• Must be adept at handling pressure and working under stress
• Must be self-motivated and driven