Administrator, Plant 1st shift

Position Summary

The Plant Administrator reports to the Plant Manager and is based out of our Seabrook, NJ location. This individual is responsible for sorting and distributing mail for the various departments, and providing administrative support to all department managers.

PRIMARY RESPONSIBILITIES (essential Functions Of The Job)

• Sort and distribute mail for all departments.
• Sign for all FedEx deliveries and notify appropriate parties of packages to be picked up.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PAY RANGE

Pay Range for this position is: $25.67-$38.51 depending on experience.

Responsibilities

• Issue purchase order numbers from QAD upon request, and enter accounting codes and pricing into QAD before invoices are processed.
• Prepare invoices for vouchering to include data entry and maintenance of data in QAD system; submit to corporate (on the scheduled timetable) and prepare financial reports as needed.
• Review incoming ingredient paperwork to ensure all necessary documents are included. Check for accuracy of quantities, the temperature of the product, expiration dates, supplier lot information, and manufacturer location in QAD, and add Organic Certificate and GMO if needed.
• Facilitate all vendor changes by contacting the vendor to confirm information before submitting it to corporate.
• Accountable for food safety, food quality, and regulatory requirements for their position. Encouraged to notify management about actual or potential food safety issues.
• Empowerment to work with supervision to resolve food safety and food quality issues within their scope of work.

Education And Experience

• Minimum Required Qualifications: High school diploma or equivalent, college degree preferred; 1-3 years’ experience in accounts payable; Knowledge of purchase order systems; Excellent verbal and written communication skills; Proficient in data entry; Must be detailed oriented and can multi-task; Must have excellent time management skills; Ability to establish priorities and work independently.
• Additional Preferred Qualifications: Ability to direct, coach and train others; Consultative, influential, strategic thinking and problem-solving skills; Proven organizational skills; Credibility and Integrity.

Physical Requirements & Working Conditions

• Frequent: sitting, upward and downward flexion of neck; fine finger dexterity and light to moderate finger pressure to include extended periods of keyboard and mouse use, side-to-side turning of neck, walking, standing, bending and stooping, pushing/pulling, twisting at waist, moderate wrist torque to twist equipment knobs and dials.
• Occasional: squatting, kneeling, reach above and at shoulder height, moderate grasp to manipulate reference books and manuals; lifting objects weighing 50 lbs. from below waist to above shoulders and transporting distances up to 50 feet.
• Vision: Ability to see in the normal visual range with or without correction.
• Hearing: Ability to hear in the normal audio range with or without correction.