Administrator, CTO - Springfield, OH

Provides administrative support for the region including financial closing of sales orders and month-end reporting. Reports to the Business Controller.

Responsibilities

• Process goods movements, progress billings, customer invoicing, coding account payables, and complete sales order closing within SAP.
• Ensure accuracy of information, compliance with policies, and appropriate approvals have been obtained where required; resolve discrepancies as needed.
• Collect past due accounts receivables and follow up to ensure acceptable payment arrangements are made and payment is received in a timely manner.
• Ensure the Company Credit Policy is adhered to; exceptions require senior management approval.
• Provide customers with documentation as per the terms and conditions of job contracts.
• Answer incoming phone calls promptly and professionally, ensuring proper response to customer needs and follow-up as necessary.
• Maintain job and customer files in accordance with established procedures, including statutory declarations, contract signatures, execution, filing, and uploading.
• Provide clerical support for regional personnel (Sales & Project Managers) as required.
• Support special projects as requested.
• Oversee and manage orders for all non-job-related costs (supplies, materials, miscellaneous equipment); indirect costs require appropriate management approval prior to purchasing.
• Maintain and manage safety documentation, customer tax documentation, and D&B reports.
• Generate system reports as required and abide by posting deadlines and month-end data entry deadlines to ensure accuracy.
• Participate in regional meetings as requested, prepared to discuss collection issues, project management administrative problems, and timely invoicing of projects.
• Responsible for year-end closing in accordance with the company timetable.
• Perform other duties as assigned.

Requirements

• Excellent interpersonal skills, well-organized, able to prioritize, and capable of handling a busy workload with multiple tasks.
• Ability to work with minimal supervision.
• Advanced skills in Microsoft Office, especially Excel.

Qualifications

• College degree in Accounting or Business Administration preferred; related experience may be considered.
• Experience with SAP (ERP system) is preferable.

Benefits

• Medical, dental, and vision plans.
• 401k plan with a match from day one.
• Identity theft protection, accident insurance, and travel insurance.
• 2 weeks of vacation per year (pro-rated for the first year depending on start date); 3 weeks after 5–12 years of service; 4 weeks after 13+ years.
• 5 days of sick leave per year (pro-rated the first year after 90 days of service).
• 10 paid holidays per year.