Administrator, Office

About the Role

This position serves as Office Manager within a center management office, providing ongoing support to the center management staff as determined and assigned by the General Manager. The role requires independent planning, prioritization, and excellent time management skills to evaluate alternatives, choose best practices, and complete tasks efficiently.

Responsibilities

• Provide administrative support and ensure administrative staff completes projects correctly and in a timely manner.
• Manage Accounts Payable, Accounts Receivable, procurement card, and petty cash.
• Engage in the budgeting and forecasting cycle for the center.
• Coordinate and support the short-term leasing program.
• Administer Lease agreements in Salesforce, including processing monthly rent, tenant sales, overage rent, certificates of insurance, and all opening documents.
• Administer the Fleet Management program, including PIN maintenance, receipt reconciliations, vehicle maintenance, and change forms.
• Create and maintain documents for Capital and Operational service agreements; track and maintain DocuSign agreements and insurance documents.
• Perform general office administrative tasks such as ordering and maintaining office supplies, drafting documents and reports, and updating the Management Team on Company Policies and Procedures.
• Support marketing events, promotions, sponsorships, collateral management, proof of performance, and Gift card sales (if applicable).
• Assist with hiring and training of Administrative Assistant and/or Receptionist positions, including contributing to performance evaluations (if applicable).
• Process weekly payroll for in-house hourly employees, prepare required documents for new hires, and submit for approval in Workday (if applicable).

Requirements

• High school diploma or equivalent; some college or professional school preferred.
• 3-5 years of administrative office experience (office management preferred) in a fast-paced environment.
• Supervisory and coaching skills with the ability to delegate tasks.
• Knowledge of administrative procedures, customer service principles, and practices.
• Aptitude for understanding financial reports and extracting information.
• Accounts Payable and Receivable background using systems such as Yardi.
• Strong working knowledge of Microsoft Office, Salesforce, and web-based input software.
• Effective conflict resolution and customer service skills for interactions with customers, tenants, and co-workers.
• Strong organizational and interpersonal skills with attention to detail.
• Ability to prioritize, coordinate, multi-task, and demonstrate initiative.