Administrator, Chicago Commitment

About the role

The Chicago Commitment team at the John D. and Catherine T. MacArthur Foundation invests in people, places, and partnerships to advance racial equity and build a more inclusive Chicago. This role is hybrid and based in Chicago, Illinois.

Responsibilities

• Prepare Grant and Administrative budgets, review budget forecast, and make adjustments throughout the year
• Aid Team Leader with the progress of gifts and grants, including proposals, briefs, and reports, and track through different stages of the review and approval process
• Liaise with grants management staff
• Interact with, provide guidance to, and respond to questions from grant recipients and others
• Manage consultant contracts
• Participate in meetings and serve as recorder of critical tasks, discussions, and decisions
• Perform writing and copy editing assignments as needed, including communication with grantees and grant seekers and drafts of grant-related documents
• Provide project management to the annual participatory grantmaking process for the team’s Culture, Equity, and the Arts process as well as the Foundation’s Annual Staff Award
• Cook up document and information management tasks that add value for the Team
• Coordinate document and information management tasks that add value for the Team
• Manage the production of Board materials
• Liaise with other Teams and Departments as needed
• Assist with orientation of new Team members
• Contribute to Chicago Commitment strategy development

Qualifications

• A bachelor’s degree required, or a minimum of six to ten years of relevant experience
• Comfortable working in a team environment
• Able to take initiative and work proactively
• Strong interpersonal, communication, and leadership skills
• Excellent writing, editing, organizational, and verbal skills
• Able to effectively communicate in written and oral format with both internal and external contacts
• Facility in working with budgets and budgeting
• Organized and able to think and work independently with little direct supervision
• Strong working knowledge of Microsoft Outlook, Word, Excel, Teams, and Zoom