Administrator, Administrative Services

Responsibilities

• Execute requests for Headquarters catering and coffee services as part of the concierge service.
• Maintain pantry operations and supplies.
• Maintain all Headquarters flex desks to ensure cleanliness and supplies as needed.
• Communicate deficiencies to the Office Manager and the Facilities manager.
• Maintain all Headquarters common areas, including print stations, conversational areas, flex desks, conference rooms, and break rooms; ensure cleanliness and supplies as needed.
• Run dishwashers weekly, or as needed.
• Book conference rooms or flex desks for team members as needed.
• Manage mail services for Headquarters, including distributing mail, assigning mailboxes, preparing shipping, and manage postage; order and maintain materials needed.
• Cook outgoing deliveries via courier, UPS, and Federal Express, ensuring pick-up and drop-off execution.
• Monitor and maintain printer / copier supplies for Headquarters and troubleshoot as needed.
• Provide production and printing services as assigned by the Office Manager and Marketing Team.
• Provide administrative support (set-up, printing, agendas, coordination of catering request, etc.) for all meetings requested by members of one of HITT’s governance committees, as directed by the Office Manager.
• Provide basic clerical services as requested by members of one of the governance committees, including drafting / editing / proofing correspondence, packaging, basic typing, filing, and copying / scanning.
• Contribute to corporate and internal event support as needed.
• Prepare promotional materials in support of governance committee members as needed.
• Provide receptionist desk coverage as needed.
• Provide marketing production support and promotional inventory.
• Aid the Marketing department with CRM support.
• Order and organize all catering and office supplies.
• Maintain materials creation for new team member orientation welcome bags in support of HITT University.
• Install and remove office and cubicle signatures for new hires or relocations.

Qualifications

• A high school degree is required.
• Proficiency in Microsoft Office, especially Word and Outlook, is required.
• Knowledge of basic clerical and administrative procedures is required.
• Knowledge of customer service principles and practices.
• Intermediate reading, writing, and communication skills.

Pay

The determination of salary is based on the candidate’s individual professional experience, qualifications, education, skills, and training. HITT Contracting offers a competitive total benefits and compensation package including performance-based bonuses, premium health care coverage including vision and dental, employer-matched 401(k), wellness reimbursement program, paid holidays and time-off, and other voluntary benefits and leave types.