Administrator, Accounts Payable

Why you’ll love it here!

Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance
401k
Community Service Day
Spotlight Awards
CFS Prep Certification Program

Position Summary

We are seeking a skilled and detail-oriented Accounts Payable Administrator to join our finance team. This person will play a key role in supporting the accurate and timely processing of invoices, maintaining vendor relationships, and ensuring compliance with payment terms.

Essential Functions & Responsibilities

• Process and code invoices accurately, ensuring adherence to company policies and accounting standards.
• Match invoices with purchase orders and receipts to verify proper documentation.
• Communicate with vendors to resolve inquiries, discrepancies, and payment-related issues.
• Manage vendor relationships and address payment discrepancies in a timely manner.
• Prepare and process payments in accordance with established payment schedules and terms.
• Reconcile statements and ensure vendors are paid within agreed-upon timelines.
• Review and process employee expense reports, verifying receipts and adherence to company policies.
• Aid in the preparation of reports related to expenses and reimbursements.
• Maintain accurate and organized records of accounts payable transactions.
• File and archive financial documents in accordance with recordkeeping policies.
• Assist in analyzing accounts payable data to identify trends, discrepancies, and opportunities for process improvement.
• Generate reports to support decision-making and financial analysis.
• Collaborate with cross-functional teams on special projects and initiatives.
• Support the Accounts Payable Supervisor in achieving departmental goals.

Qualifications & Experience

• 1 – 2 years of relevant work experience in accounts payable, or equivalent military or practical experience.
• Proficiency in Microsoft Office applications, particularly Excel.
• Knowledge of accounting principles and familiarity with accounting software.
• Ability to successfully pass a background check post-offer acceptance.