Administrative & Work-Based Learning Coordinator

About the role

The Administrative and Work-Based Learning Coordinator reports directly to the Sheridan College Dean of Business and Industry. This full-time, in-person, 12-month staff position in the Business department plays a key role in supporting the Northern Wyoming Career Pathways Partnership (NWCPP) consortium efforts. The Coordinator facilitates employer participation in events, career pathway development, and Work-based Learning (WBL) program opportunities, aligning employer workforce needs with educational pathways to prepare and connect students to meaningful career experiences.

The Coordinator works closely with School District WBL Coordinators, the Career Pathways Counselor, and all partners to assist with WBL student advising and match students with internships, job shadows, and other career exploration experiences. They serve as a liaison with students, staff, faculty, and the broader community. This position coordinates all internship and experiential learning for the Bachelor of Applied Science (BAS) degree in Management and Leadership at Sheridan College and tracks all WBL opportunities for NWCPP.

Responsibilities

• Work-based Learning Support (45%)
  • Plan and coordinate NWCPP meetings, semi-annual events, career fairs, and other key gatherings.
  • Recruit, encourage, and support employer engagement and workforce partnerships to facilitate high-quality job shadows, mock interviews, internships, registered apprenticeships, and other experiential learning opportunities.
  • Develop and maintain productive relationships with employers, community organizations, school districts, and workforce development agencies.
  • Manage, maintain, and grow the WBL employer database (current, prospective, and historical partners).
  • Provide training and support to employers, community organizations, and others to improve and grow participation in high-quality WBL.
  • Maintain accurate records related to internships, work-based learning participation, employer partnerships, student outcomes, and grant-related metrics.
  • Track and provide monthly, quarterly, and annual WBL opportunities and participation to the Dean for communications and strategic decision-making.
  • Communicate the positive outcomes and impact of WBL programs to students, employers, schools, and the broader community.
  • Stay current on WBL best practices, innovative strategies, and funding opportunities to support stakeholders and improve local implementation.
• Student Support (45%)
  • Provide prospective BAS student advising, serve as coordinator for prospective students, and manage the application process.
  • Advise and coordinate with current Sheridan College students, providing guidance on potential pathways for obtaining a BAS.
  • Communicate with students as they progress through the Business program, maintain student records, and assist with changes as needed.
  • Serve as a liaison with various Sheridan College departments and educational/community partners.
  • Demonstrate professionalism in daily operations and maintain confidentiality of sensitive student and partner data.
• Other duties as assigned (10%)

Qualifications

• Bachelor’s degree in business, education, workforce development, communications, or a related field preferred. Equivalent combination of education and experience may be considered.
• A minimum of three years’ experience in a position demonstrating similar skills and abilities, with five years preferred.
• Compliance with confidentiality requirements.

Skills

• Mastery of Microsoft Office programs, learning management systems (such as Canvas), and other instructional technology.
• Self-directed work style with initiative, diplomacy, cultural awareness, and a commitment to connecting students with meaningful career pathways.
• Familiarity with experiential learning and learner-centered educational philosophies.
• Strong organizational and project coordination skills, with proven ability to manage multiple priorities, timelines, and stakeholders.
• Strong interpersonal and communication skills, with the ability to engage effectively with students, educators, employers, and community partners.
• Awareness of workforce trends and industry sectors relevant to Wyoming and regional economic development.
• Ability to support and expand community outreach and collaborations.
• Experience with student information systems, CRM platforms, and data management tools preferred.
• Effective oral and written communication with individuals at all levels, inside and outside the College.
• Ability to work in a team with shared responsibilities and agreed-upon objectives.
• Proficiency in utilizing technology and emerging workplace tools (including AI) in accordance with College policies and data security requirements.

Working Conditions

• Standard schedule; some assignments may be scheduled for evenings and weekends.
• Local and regional travel within Sheridan County and surrounding service areas may be required.