Administrative Undergraduate Student Internship

About the role

The Bioscience Division (B) is comprised of a diverse team of scientists, engineers, technical staff, and professional administrative personnel who work collaboratively across the Laboratory to address complex national security challenges. The Division advances science and technology to reduce natural and deliberate threats to human health, strengthen environmental resilience, and develop innovative solutions that benefit the Nation.

Responsibilities

• Provide administrative and operational support to Division and Group Offices.
• Assist with timekeeping processes and related administrative activities.
• Cook up domestic and international travel arrangements in accordance with Laboratory policies and procedures.
• Manage calendars, schedule meetings, and coordinate appointments for managers.
• Prepare correspondence, reports, meeting materials, and other business documents.
• Maintain electronic and physical records in accordance with Laboratory records management requirements.
• Process facility and service requests and coordinate office logistics.
• Aid in meeting planning, onboarding activities, procurement support, and other administrative functions as assigned.
• Provide professional customer service while exercising discretion and maintaining confidentiality when handling sensitive information.
• Support multiple priorities in a fast-paced, team-oriented environment while demonstrating initiative and attention to detail.
• Support facility and laboratory operations by assisting with equipment moves and installations, space planning, and laboratory logistics.
• Support procurement and property management activities, including material ordering, inventory tracking, vendor coordination, and surplus property disposition.

Requirements

Minimum Job Requirements:

• Currently enrolled full-time (minimum of 12 credit hours or equivalent) in an accredited undergraduate degree program.
• Maintain a cumulative GPA of 3.0 or higher on a 4.0 scale.
• Available to work full-time during the summer and a minimum of 20 hours per week during the academic year.
• Demonstrated organizational skills with the ability to prioritize assignments and meet deadlines.
• Strong written, verbal, and interpersonal communication skills.
• Demonstrated customer service skills and the ability to work effectively with individuals at all organizational levels.
• Ability to work both independently and collaboratively in a team environment.
• Demonstrated attention to detail and commitment to producing accurate, high-quality work.
• Working knowledge of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with professionalism.

Qualifications

Desired Qualifications:

• Previous administrative, office, customer service, or clerical experience.
• Experience coordinating schedules, meetings, or travel arrangements.
• Familiarity with electronic records management or document control practices.
• Experience using Microsoft Teams, SharePoint, G-Suite/Google Docs, or other business collaboration tools.
• Demonstrated ability to learn new software applications and administrative processes quickly.
• Interest in developing a career in business operations, administration, or organizational support within a scientific or technical environment.

Essential Job Functions

The selected candidate must be able to perform the following essential job functions with or without reasonable accommodation:

• Perform computer-based work for extended periods of time.
• Communicate effectively in person, by telephone, and through electronic communications.
• Remain stationary (sitting or standing) for extended periods while performing administrative duties.
• Occasionally move about office, laboratory, and campus environments to attend meetings and deliver or retrieve materials.
• Occasionally lift, carry, push, or pull office materials or equipment weighing up to 20 pounds.
• Use standard office equipment, including computers, printers, scanners, copiers, and telephones.
• Work in a general office environment with occasional visits to laboratory or operational facilities, following all applicable safety and security requirements.