Administrative Team Leader (Accounts Receivable)

The Administrative Team Lead provides advanced administrative support while serving as a day-to-day resource for administrative personnel within an office or business unit. This position assists with coordinating workloads, monitoring productivity, supporting employee development, and ensuring administrative processes are performed accurately and efficiently. The Administrative Team Lead balances individual contributor responsibilities with team coordination duties to support effective office operations and high-quality service delivery. Responsibilities Leads and coordinates the daily activities of administrative personnel to support efficient office operationsAssists with scheduling administrative staff and coordinating workload distributionSupports employees with prioritizing assignments, managing deadlines, and resolving routine workflow challengesAssists with monitoring administrative productivity and service qualityProvides input regarding employee performance, training needs, and development opportunitiesAssists with onboarding and training new administrative personnelProcesses, formats, transmits, and distributes project and business documents in a timely mannerPerforms word processing, data entry, and document management activitiesRegisters projects, proposals, and related business records within company systemsCreates, organizes, and maintains project, client, and administrative files and recordsAssists with the preparation, assembly, binding, and distribution of reports and project deliverablesFormats, scans, uploads, and archives project and business documentationAssists with answering telephone calls, directing inquiries, and supporting customer service needsSupports incoming and outgoing mail distribution and routine office operations Coordinates scheduling activities and administrative logistics as neededProvides backup support to other administrative personnel during absences, training, meetings, and periods of high workloadMaintains confidentiality of company, employee, client, and project informationIdentifies opportunities to improve administrative workflows and office efficiencyPerforms other duties as assigned Required Qualifications 1 year of related experienceHigh school diploma or GED requiredIf driving for, or on behalf of, any ECS subsidiary, a valid driver’s license is requiredKnowledge of general office administration practices and administrative support functionsProficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and OutlookStrong organizational skills and attention to detailAbility to manage multiple priorities and meet established deadlinesEffective written and verbal communication skillsStrong interpersonal and relationship-building skillsAbility to provide guidance, training, and support to team membersAbility to resolve routine issues and escalate complex matters appropriatelyAbility to accurately process and maintain documentation and recordsAbility to work independently while collaborating effectively with othersStrong customer service skills and professional business demeanorAbility to maintain confidentiality and handle sensitive information appropriatelyDependable work habits and commitment to quality and accuracyAbility to identify process improvement opportunities and support implementation efforts Military Qualifications The following US Military ranks would qualify for this position:E-4 The expected pay range for this role and location is $27-$31/hour. The final agreed-upon compensation will be determined based on specific location and other individual qualifications. ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #38 in Zweig Group’s Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com. ECS is an Equal Opportunity Employer. To learn more, click here.