Administrative Support Specialist (Temp/Part-time)

About the role

We are seeking a highly organized and proactive part-time, temporary Administrative Support Specialist to cover a maternity leave, starting immediately and running through the end of February. There's a possibility of extension for the right candidate!

Responsibilities

• Keep our office running efficiently—managing supplies, ensuring our Snack Club is stocked, maintaining communal areas, and assisting with room reservations (Skedda).
• Greet visitors, ensure meeting spaces are reset, assist with room setup/AV, and prep for larger events like the bi-monthly IBR Office Lunches.
• Provide daily support to a key executive, including constantly managing and updating dual calendars (IBR & WSP), coordinating travel, and processing expense reports and bills.

Requirements

• Exceptional organizational skills and a proactive, detail-oriented approach.
• Ability to manage multiple calendars and anticipate scheduling conflicts.
• Experience with travel booking (flights, trains, etc.) and processing expense reports.
• A friendly, professional demeanor for greeting team members and visitors.

Qualifications

• High school diploma or equivalent.
• One to two years of administrative support experience.

Skills

• Excellent organizational and time management skills.
• Proactive and detail-oriented approach.
• Experience with travel booking and expense report processing.
• Strong communication and interpersonal skills.

Benefits

The position offers a flexible schedule and the chance to work on a significant transportation project.

Pay

$20.00 per hour

Schedule

Part-time, 15-20 hours per week