Administrative Support Specialist Maintenance

Department: Facilities and Fleet Maintenance | Status: Hourly, Non-Exempt | Location: Gastonia | Reports to: AVP of Facilities and Fleet Maintenance

About the role

The Administrative Support Specialist helps support clerical, secretarial, and administrative work for multiple teams within the department.

Requirements

• Ability to read, write, and understand the English language
• Ability to lift heavy items
• Ability to work well within a diverse team
• Excellent interpersonal and communication skills, both oral and written (customer service, telephone skills, email communication) for interacting with department team, practice locations, and organization staff
• Ability to plan and complete delegated tasks with attention to detail and effective time management, while working well under pressure and with various time constraints
• Ability to learn and retain information regarding facility and fleet maintenance tasks
• Proficient with computer operations, including MS Word, Excel, Outlook, PowerPoint, and Smartsheet
• Ability to work successfully with indirect supervision and autonomy
• Valid driver’s license and personal transportation to travel to and from work, including locations across service area as needed
• Ability to operate company vehicles
• Neat, well-groomed, and professional appearance
• High School Diploma or GED
• One to two years’ experience as front office support, receptionist, or administration position
• Valid Driver’s License (professional licensure)

Responsibilities

• Assist with maintaining the department’s appearance and reputation with organization staff and communities served
• Manage fleet DMV/EPA record keeping
• Maintain department inventory records, including dental equipment, supplies, etc.
• Assist with blueprint digitizing
• Assist with department ordering and reconciliation, as well as accepting deliveries
• Demonstrate and apply knowledge of maintenance tasks, including work order system, non-mechanical repairs, event details, compliance, and safety
• Maintain the Maintenance Policy, Procedures, and Compliance, while assisting with completion of projects and tasks as directed by department leadership
• Participate in staff/agency meetings as required, including site walk-throughs across organizational service area
• Track and organize department billable time for vendors and department materials
• Learn and assist department in other areas as needed, performing other clerical or administrative functions as directed by the Supervisor

Core values

• Patient First – An approach to care that holds primary the well-being and desires of the patient
• Build not Blame – Focusing first on finding fault with the process rather than the person
• Integrity and Honesty – Fostering an acceptance of openness, honesty, and fairness in words, deeds, and the use of organizational resources judiciously for both internal and external customers
• Cooperation and Flexibility – Functioning as part of an interdependent team with only shared gains or losses, committed to assisting whenever possible beyond the prerequisite job description
• Culturally Sensitive – Always working toward increasing one’s ability to understand, communicate with, effectively interact, and care for people across cultures, while having an acute awareness of one’s own culture

About the organization

Kintegra Health is a community sponsored, family-centered provider of health care, health education, and preventive care services without regard to the ability to pay.

• Provide continuing comprehensive and accessible primary care services to individuals and families of all economic levels
• Provide primary care services to meet the physical as well as social health needs of individuals and families, promoting health maintenance, providing timely diagnostics, treatment, and referral services
• Emphasize preventive care through patient and community education to help individuals become aware and responsible for their own health behaviors
• Employ an interdisciplinary team approach in collaboration with other community providers to provide a continuum of appropriate patient/family-oriented care in a cost-effective manner