Administrative Support Specialist
Addison Group · Oklahoma City, OK · 2 days ago
On-siteAdministrative$17–$19/hrFull-time
About Our Client
Addison Group is partnering with a well-established organization seeking a dependable Administrative Support Specialist to assist with daily office operations. This role is ideal for someone who is organized, detail-oriented, and enjoys balancing administrative tasks with customer interaction.
Job Description
In this role, you will provide administrative and clerical support to ensure smooth office operations. You'll work closely with internal teams while serving as a point of contact for clients and vendors.
Key Responsibilities
- Enter and maintain accurate financial records using QuickBooks, including posting customer payments
- Monitor and follow up on outgoing and incoming shipments
- Provide administrative assistance to the sales team as needed
- Order and manage office supplies to keep operations running efficiently
- Manage shared email inboxes and respond to correspondence in a timely, professional manner
- Answer and route incoming phone calls
- Prepare and distribute required client documentation, including insurance certificates and W-9s
- Perform light collections by contacting customers with friendly payment reminders
Qualifications
- Valid driver's license required
- Strong customer service and communication skills
- High attention to detail and accuracy
- Proven reliability and dependability
- Strong organizational and time-management abilities
- Comfortable handling multiple tasks in a fast-paced office environment
Additional Details
- On-site position
- Full-time schedule
- Opportunity to grow administrative and accounting-related skills
Perks
- Supportive team environment
- Hands-on experience with QuickBooks and office operations
- Benefits eligibility through Addison Group
Pay
$17 - $19 / Hour
Benefits
This position is eligible for medical, dental, vision, and 401(k).