Administrative Support Specialist - Advanced

About the role

This position provides high-level administrative, analytical, and communications support to the Dean’s Office and the College of Fine Arts and Communication’s academic schools. Reporting to the Dean, the role independently prepares and analyzes reports and institutional information, maintains records supporting accreditation and faculty affairs, coordinates college office operations and programs, supports communications and web content, and provides resources for faculty and staff training, onboarding, and professional development.

Responsibilities

• Prepare and maintain college personnel and institutional records; develop reports on enrollment, student credit hours, staffing, and facility utilization; support accreditation, program review, and faculty affairs processes (30%)
• Support graduate, international, alumni, faculty, staff, and student programs; manage social media and website content for the Schools of Communication and Art and Design; coordinate related communications and initiatives (25%)
• Coordinate college office operations, including travel, purchasing, space and facility planning, equipment, timekeeping, Microsoft Teams sites, office supplies, college-wide meetings, and responding to inquiries (25%)
• Research and compile faculty and staff training, grants, workshops, and professional development opportunities; develop informational resources and deadline reminders; supervise student workers, including scheduling, task assignment, and performance oversight (20%)

Requirements

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Qualifications

• Proficiency with Microsoft Office Suite and Canva
• Proficiency with social media platforms (e.g., Instagram, LinkedIn, Facebook)
• Strong written communication skills, with the ability to adapt tone and messaging for different platforms and audiences while maintaining a professional institutional voice
• High degree of accuracy and attention to detail, with the ability to exercise sound professional judgment when handling administrative responsibilities and sensitive information
• Ability to work collaboratively and independently while providing a high level of service to faculty, staff, university administrators, and other stakeholders

Pay

Recruitment range: $34,602 – $56,422 per year. Anticipated hiring range: $45,000 – $50,000 per year.

Schedule

Monday – Friday, 8:00 a.m. – 5:00 p.m.

Benefits

Eligible employees receive a comprehensive benefits package that promotes a healthy work-life balance.