Administrative Support Spec - N3
Lockheed Martin · Moorestown, NJ · 3 wk ago
OTHR$57k–$105k/yrFull-time
We need to produce HTML fragment with headings for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Must not repeat job title as heading. Must not include Job ID etc. Must preserve all substantive info, remove boilerplate, duplicate lines, application instructions, cookie/nav/legal/EEO etc.
We need to parse the job description.
Content:
- Intro: "Standard Job Description Performs variety of activities in support of functional areas such as finance, purchasing, or human resources or for a specific project/business/technical unit. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles, reviews and analyzes data. Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance work flow. Provides data and information to others on functional unit processes and procedures."
That's a generic description; could be "About the role" maybe.
- Then "What We're Doing At Lockheed Martin Rotary and Mission Systems, we are inspired by innovation and integrity..." That's company description; maybe part of About the role or separate? Could be "About the role" includes that.
- "THE WORK We are seeking a proactive, detail‑oriented Administrative Assistant Specialist to support Foreign Military Sales(FMS) international program teams. The person selected for the role will: Managing DoD international travelprocess, requirements and guidelines for FMS (Foreign Military Sales) international travel; CAC Card managementfor travelers that require a CAC Card to travel; Provide calendar management, expense reporting, and otherassistance duties as needed. This role requires strong multitasking skills, a collaborative mindset, and a genuine“people person” approach."
That's responsibilities.
- Then "Key Responsibilities Meeting Coordination: Plan, schedule, and execute logistics customer meetings. Keeping track of LockheedMartin and customer attendees, ordering catering, preparing tent cards, sign-in sheets, arranging AV support,submitting LM Visits, and on‑site support. Document Management: Create, edit, and maintain presentations, reports, and correspondence using MicrosoftWord, PowerPoint, Excel, and Outlook. Stakeholder Liaison: Serve as primary point of contact for internal and external customers, ensuring clearcommunication and timely follow‑up. Administrative Support: Provide calendar management, expense reporting, and other assistance duties asneeded. Working with the “International Travel Tool”, setting up trips, monitoring travelers to complete mandatory DoDtraining, generating reports and submitting required DoD documents for international travel as per DoD travelguidelines. Working with our customer to manage CAC Cards for those who require one for international travel. Continuous Improvement: Identify process efficiencies and recommend best practices for meeting logistics andadministrative workflows."
That's more responsibilities.
- Then "Who We Are Our customers are world-wide and so is our reputation for creating original solutions with the latest technologies.Our products keep our customers safe and bring them home to their families at night."
That's company description.
- "Who You Are You thrive in a collaborative, multidisciplinary engineering environment and are committed to delivering best-in-class products and solutions."
That's qualifications/skills.
- "WHY JOIN US We believe that owning your career and having the freedom to make critical business decisions is key to making areal impact. With the autonomy to use your skills and expertise in innovative ways, you can take on exciting challenges andhelp solve some of the world's most pressing problems."
That's benefits? maybe not.
- "Basic Qualifications Must be detailed oriented, proficient in Microsoft Office suite, excel at logistics for high‑impact meetings, on-sitesupport, and possess the ability to obtain a DoD Common Access Card (CAC) and maintain a Secret clearance."
That's qualifications.
- "Desired Skills Experience providing administrative support to international teams; Familiarity with LM programs and customers"
That's skills.
- "Pay Information Full-Time Salary Range: $56600.00 - $105000.00 At Lockheed Martin, we know mission success starts with taking care of our people. Our Total Rewards program is designed to attract top talent, support your well-being, and help you grow—both professionally and personally. The salary range for this position is as listed on the requisition. Please note that the salary information listed is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market(work location) and business considerations when extending an offer."
That's pay.
- "Benefits offered: Medical, Dental, Vision, Flexible work arrangements and schedules (e.g., 4x10), 401(k) match, Paid time off, Holidays, Parental Leave, EAP, Flexible Spending Accounts, Education Assistance, Life Insurance, Short-Term Disability, and Long-Term Disability. Annual short-term and/or long-term incentive compensation programs may be offered depending on the position. Payments under these annual programs are not guaranteed and can vary from year to year and are tied to a range of performance metrics.For (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year."
That's benefits.
No schedule info besides flexible work arrangements mentioned in benefits. No explicit schedule section.
We need to output sections only if they have real specific content.
Potential sections:
- About the role: could combine the initial generic description + company description + "What We're Doing" etc. But we need to avoid filler. We'll include substantive content: description of role, tasks, etc.
- Responsibilities: we have detailed responsibilities (Meeting Coordination, Document Management, Stakeholder Liaison, Administrative Support, Continuous Improvement). Use
for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Must not repeat job title as heading. Must not include Job ID etc. Must preserve all substantive info, remove boilerplate, duplicate lines, application instructions, cookie/nav/legal/EEO etc.
We need to parse the job description.
Content:
- Intro: "Standard Job Description Performs variety of activities in support of functional areas such as finance, purchasing, or human resources or for a specific project/business/technical unit. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles, reviews and analyzes data. Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance work flow. Provides data and information to others on functional unit processes and procedures."
That's a generic description; could be "About the role" maybe.
- Then "What We're Doing At Lockheed Martin Rotary and Mission Systems, we are inspired by innovation and integrity..." That's company description; maybe part of About the role or separate? Could be "About the role" includes that.
- "THE WORK We are seeking a proactive, detail‑oriented Administrative Assistant Specialist to support Foreign Military Sales(FMS) international program teams. The person selected for the role will: Managing DoD international travelprocess, requirements and guidelines for FMS (Foreign Military Sales) international travel; CAC Card managementfor travelers that require a CAC Card to travel; Provide calendar management, expense reporting, and otherassistance duties as needed. This role requires strong multitasking skills, a collaborative mindset, and a genuine“people person” approach."
That's responsibilities.
- Then "Key Responsibilities Meeting Coordination: Plan, schedule, and execute logistics customer meetings. Keeping track of LockheedMartin and customer attendees, ordering catering, preparing tent cards, sign-in sheets, arranging AV support,submitting LM Visits, and on‑site support. Document Management: Create, edit, and maintain presentations, reports, and correspondence using MicrosoftWord, PowerPoint, Excel, and Outlook. Stakeholder Liaison: Serve as primary point of contact for internal and external customers, ensuring clearcommunication and timely follow‑up. Administrative Support: Provide calendar management, expense reporting, and other assistance duties asneeded. Working with the “International Travel Tool”, setting up trips, monitoring travelers to complete mandatory DoDtraining, generating reports and submitting required DoD documents for international travel as per DoD travelguidelines. Working with our customer to manage CAC Cards for those who require one for international travel. Continuous Improvement: Identify process efficiencies and recommend best practices for meeting logistics andadministrative workflows."
That's more responsibilities.
- Then "Who We Are Our customers are world-wide and so is our reputation for creating original solutions with the latest technologies.Our products keep our customers safe and bring them home to their families at night."
That's company description.
- "Who You Are You thrive in a collaborative, multidisciplinary engineering environment and are committed to delivering best-in-class products and solutions."
That's qualifications/skills.
- "WHY JOIN US We believe that owning your career and having the freedom to make critical business decisions is key to making areal impact. With the autonomy to use your skills and expertise in innovative ways, you can take on exciting challenges andhelp solve some of the world's most pressing problems."
That's benefits? maybe not.
- "Basic Qualifications Must be detailed oriented, proficient in Microsoft Office suite, excel at logistics for high‑impact meetings, on-sitesupport, and possess the ability to obtain a DoD Common Access Card (CAC) and maintain a Secret clearance."
That's qualifications.
- "Desired Skills Experience providing administrative support to international teams; Familiarity with LM programs and customers"
That's skills.
- "Pay Information Full-Time Salary Range: $56600.00 - $105000.00 At Lockheed Martin, we know mission success starts with taking care of our people. Our Total Rewards program is designed to attract top talent, support your well-being, and help you grow—both professionally and personally. The salary range for this position is as listed on the requisition. Please note that the salary information listed is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market(work location) and business considerations when extending an offer."
That's pay.
- "Benefits offered: Medical, Dental, Vision, Flexible work arrangements and schedules (e.g., 4x10), 401(k) match, Paid time off, Holidays, Parental Leave, EAP, Flexible Spending Accounts, Education Assistance, Life Insurance, Short-Term Disability, and Long-Term Disability. Annual short-term and/or long-term incentive compensation programs may be offered depending on the position. Payments under these annual programs are not guaranteed and can vary from year to year and are tied to a range of performance metrics.For (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year."
That's benefits.
No schedule info besides flexible work arrangements mentioned in benefits. No explicit schedule section.
We need to output sections only if they have real specific content.
Potential sections:
- About the role: could combine the initial generic description + company description + "What We're Doing" etc. But we need to avoid filler. We'll include substantive content: description of role, tasks, etc.
- Responsibilities: we have detailed responsibilities (Meeting Coordination, Document Management, Stakeholder Liaison, Administrative Support, Continuous Improvement). Use - .
- Requirements: maybe "Basic Qualifications" qualifies as Requirements. Could be separate "Requirements" heading.
- Qualifications: maybe "Who You Are" or "Basic Qualifications"? Actually Basic Qualifications is qualifications. We could have "Qualifications" for Basic Qualifications, and "Skills" for Desired Skills.
- Skills: Desired Skills.
- Benefits: Benefits offered.
- Pay: Pay Information.
- Schedule: Not present; we should not create Schedule section.
We must not repeat job title as heading. Not include Job ID etc.
We must output only HTML fragment.
Let's craft:
About the role
Performs variety of activities in support of functional areas such as finance, purchasing, or human resources or for a specific project/business/technical unit. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles, reviews and analyzes data. Uses software for functional area to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Provides data and information to others on functional unit processes and procedures. At Lockheed Martin Rotary and Mission Systems, we are inspired by innovation and integrity, applying the highest standards of business ethics and creative thinking. Lockheed Martin values your skills, training and education. We are seeking a proactive, detail‑oriented Administrative Assistant Specialist to support Foreign Military Sales (FMS) international program teams. The role involves managing DoD international travel processes, requirements and guidelines for FMS travel; CAC card management for travelers requiring a CAC card; providing calendar management, expense reporting, and other assistance as needed. This role requires strong multitasking skills, a collaborative mindset, and a genuine “people person” approach.
That seems good.
Responsibilities
- Meeting Coordination: Plan, schedule, and execute logistics customer meetings; keep track of Lockheed Martin and customer attendees; order catering; prepare tent cards and sign‑in sheets; arrange AV support; submit LM Visits; provide on‑site support.
- Document Management: Create, edit, and maintain presentations, reports, and correspondence using Microsoft Word, PowerPoint, Excel, and Outlook.
- Stakeholder Liaison: Serve as primary point of contact for internal and external customers, ensuring clear communication and timely follow‑up.
- Administrative Support: Provide calendar management, expense reporting, and other assistance duties as needed.
- International Travel Tool: Work with the “International Travel Tool” to set up trips, monitor travelers to complete mandatory DoD training, generate reports, and submit required DoD documents for international travel per DoD travel guidelines.
- CAC Card Management: Work with customers to manage CAC cards for those who require one for international travel.
- Continuous Improvement: Identify process efficiencies and recommend best practices for meeting logistics and administrative workflows.
Requirements
Must be detail‑oriented, proficient in Microsoft Office suite, excel at logistics for high‑impact meetings and on‑site support, and possess the ability to obtain a DoD Common Access Card (CAC) and maintain a Secret clearance.
Skills
- Experience providing administrative support to international teams.
- Familiarity with Lockheed Martin programs and customers.
Benefits
- Medical, Dental, Vision coverage.
- Flexible work arrangements and schedules (e.g., 4x10).
- 401(k) match.
- Paid time off, holidays, parental leave.
- Employee Assistance Program (EAP).
- Flexible Spending Accounts.
- Education Assistance.
- Life Insurance.
- Short‑Term and Long‑Term Disability.
- Annual short‑term and/or long‑term incentive compensation programs (performance‑based, not guaranteed).
- For Washington state applicants: non‑represented full‑time employees accrue at least 10 hours PTO per month and receive at least 90 holiday hours; represented full‑time employees accrue 6.67 hours vacation per month, up to 52 hours sick leave annually, and receive at least 96 holiday hours; all leave prorated based on start date.
Pay
Full‑Time Salary Range: $56,600.00 – $105,000.00 (general guideline; actual offer based on scope, responsibilities, experience, education, skills, market location, and business considerations).
We should not include Schedule section.
Check for any duplicate content: we have captured all substantive info.
We removed boilerplate like "What We're Doing At Lockheed Martin..." we incorporated into About the role.
We removed "WHY JOIN US" etc.
We removed "Who We Are" etc.
We removed "At Lockheed Martin, we know mission success starts..." we incorporated into Benefits/Pay.
We removed "Please note that the salary information listed is a general guideline only." we kept as note.
We removed "Annual short-term and/or long-term incentive compensation programs may be offered depending on the position. Payments under these annual programs are not guaranteed and can vary from year to year and are tied to a range of performance metrics." we included.
We removed "For (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to
About the role
Performs variety of activities in support of functional areas such as finance, purchasing, or human resources or for a specific project/business/technical unit. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles, reviews and analyzes data. Uses software for functional area to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Provides data and information to others on functional unit processes and procedures. At Lockheed Martin Rotary and Mission Systems, we are inspired by innovation and integrity, applying the highest standards of business ethics and creative thinking. Lockheed Martin values your skills, training and education. We are seeking a proactive, detail‑oriented Administrative Assistant Specialist to support Foreign Military Sales (FMS) international program teams. The role involves managing DoD international travel processes, requirements and guidelines for FMS travel; CAC card management for travelers requiring a CAC card; providing calendar management, expense reporting, and other assistance as needed. This role requires strong multitasking skills, a collaborative mindset, and a genuine “people person” approach.
That seems good.Responsibilities
- Meeting Coordination: Plan, schedule, and execute logistics customer meetings; keep track of Lockheed Martin and customer attendees; order catering; prepare tent cards and sign‑in sheets; arrange AV support; submit LM Visits; provide on‑site support.
- Document Management: Create, edit, and maintain presentations, reports, and correspondence using Microsoft Word, PowerPoint, Excel, and Outlook.
- Stakeholder Liaison: Serve as primary point of contact for internal and external customers, ensuring clear communication and timely follow‑up.
- Administrative Support: Provide calendar management, expense reporting, and other assistance duties as needed.
- International Travel Tool: Work with the “International Travel Tool” to set up trips, monitor travelers to complete mandatory DoD training, generate reports, and submit required DoD documents for international travel per DoD travel guidelines.
- CAC Card Management: Work with customers to manage CAC cards for those who require one for international travel.
- Continuous Improvement: Identify process efficiencies and recommend best practices for meeting logistics and administrative workflows.
Requirements
Must be detail‑oriented, proficient in Microsoft Office suite, excel at logistics for high‑impact meetings and on‑site support, and possess the ability to obtain a DoD Common Access Card (CAC) and maintain a Secret clearance.
Skills
- Experience providing administrative support to international teams.
- Familiarity with Lockheed Martin programs and customers.
Benefits
- Medical, Dental, Vision coverage.
- Flexible work arrangements and schedules (e.g., 4x10).
- 401(k) match.
- Paid time off, holidays, parental leave.
- Employee Assistance Program (EAP).
- Flexible Spending Accounts.
- Education Assistance.
- Life Insurance.
- Short‑Term and Long‑Term Disability.
- Annual short‑term and/or long‑term incentive compensation programs (performance‑based, not guaranteed).
- For Washington state applicants: non‑represented full‑time employees accrue at least 10 hours PTO per month and receive at least 90 holiday hours; represented full‑time employees accrue 6.67 hours vacation per month, up to 52 hours sick leave annually, and receive at least 96 holiday hours; all leave prorated based on start date.
Pay
Full‑Time Salary Range: $56,600.00 – $105,000.00 (general guideline; actual offer based on scope, responsibilities, experience, education, skills, market location, and business considerations).
We should not include Schedule section. Check for any duplicate content: we have captured all substantive info. We removed boilerplate like "What We're Doing At Lockheed Martin..." we incorporated into About the role. We removed "WHY JOIN US" etc. We removed "Who We Are" etc. We removed "At Lockheed Martin, we know mission success starts..." we incorporated into Benefits/Pay. We removed "Please note that the salary information listed is a general guideline only." we kept as note. We removed "Annual short-term and/or long-term incentive compensation programs may be offered depending on the position. Payments under these annual programs are not guaranteed and can vary from year to year and are tied to a range of performance metrics." we included. We removed "For (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to