Administrative Support Services Assistant

Responsibilities

• Provide onsite administrative coverage for CT, including both CT-based and visiting attorneys/staff
• Accept and respond to LAAS
• Cover support requests, coordinating with on-site personnel in other offices where necessary
• Maintain calendars and contacts
• Room scheduling/reservations (individual and group meetings)
• Make travel arrangements
• Respond timely to emails requesting other assistance
• Documentation: Proofread documents upon attorney request
• Perform photocopying, scanning, faxing, binding, filing, etc.
• Create and maintain files, prepare new client/matter forms; engagement letters, etc.
• Create binders
• Serve as backup legal admin and reception support during staff absences and office rotations
• Other duties and special projects as assigned

Qualifications

• 2+ years of general office/administrative experience required, prior law firm experience is highly preferred
• Excellent communication skills, both verbal and written
• General knowledge of office equipment and tools
• Strong Microsoft Office skills – Word, Excel, PowerPoint, Outlook and various document management tools
• The ability to build rapport with attorneys and professional staff
• Strong organizational skills with great attention to detail
• The ability to work independently but within a team environment

Benefits

• Competitive starting pay and annual discretionary bonus and raise eligibility
• Generous paid time off benefits (vacation, personal days, holidays, and sick leave)
• Firm paid short and long-term disability, plus life and accident insurance
• Firm paid comprehensive Employee Assistance Program (EAP)
• Student loan refinancing discounts
• Fitness/Gym dues reimbursement program
• Hybrid Schedule: 4-days in office with Fridays work from home unless business needs dictate in-office presence, in which case the schedule would be 5-days in office

Pay and Schedule

• Final rate of pay will be commensurate with the incumbent’s experience, with a targeted hiring range of $44.00 - $54.00 per hour (the upper range reserved for highly qualified applicants)
• This position is currently available in our SF office location only