Administrative Support Services Assistant

Responsibilities

• Provide onsite administrative coverage for CA, including both CA-based and visiting attorneys/staff
• Accept and respond to LAASupport requests, coordinating with on-site personnel in other offices where necessary
• Maintain calendars and contacts
• Room scheduling/reservations (individual and group meetings)
• Make travel arrangements
• Respond timely to emails requesting other assistance
• Documentation
• Proofread documents upon attorney request
• Perform photocopying, scanning, faxing, binding, filing, etc.
• Create and maintain files, prepare new client/matter forms; engagement letters, etc.
• Create binders
• Serve as backup legal admin and reception support during staff absences and office rotations
• Other duties and special projects as assigned

Requirements

• 2+ years of general office/administrative experience required, prior law firm experience is highly preferred
• Excellent communication skills, both verbal and written
• General knowledge of office equipment and tools
• Strong Microsoft Office skills – Word, Excel, PowerPoint, Outlook and various document management tools
• The ability to build rapport with attorneys and professional staff
• Strong organizational skills with great attention to detail
• The ability to work independently but within a team environment

Qualifications

• Education: Bachelor’s degree preferred
• Experience: 2+ years of general office/administrative experience required, prior law firm experience is highly preferred

Benefits

At Axinn, We Offer Market Competitive Wages And Generous Benefit Options To Our Valued Employees. This Includes, But Is Not Limited To, The Following:

• Competitive starting pay and annual discretionary bonus and raise eligibility
• Generous paid time off benefits (vacation, personal days, holidays, and sick leave)
• Firm paid short and long-term disability, plus life and accident insurance
• 401(k) Profit Sharing Plan and Cash Balance Retirement Plan with generous employer contributions (please ask for further details re: eligibility requirements)
• Comprehensive medical, dental, and vision insurance options
• Flexible spending and health savings accounts (medical plan dependent)
• Firm paid comprehensive Employee Assistance Program (EAP)
• Student loan refinancing discounts
• Fitness/Gym dues reimbursement program
• Hybrid Schedule: 4-days in office with Fridays work from home unless business needs dictate in-office presence, in which case the schedule would be 5-days in office