Administrative Support, Senior - PR 1401

General Function

Cook up and interact with base facilities, personnel offices, security, IT support, and building managers to ensure smooth daily operations across the ACS Directorate.

Support Government-hosted Meetings and Events

• Schedule conference rooms
• Prepare agendas
• Arrange room setup
• Cook up DV parking and travel requirements

In-event Support

• Conduct post-event follow-up actions
• Ensure all Government-directed tasks and documentation requirements are completed

Schedule and Calendar Management

• Develop, maintain, and update Directorate, Division, and Program schedules and calendars
• Ensure consistency and accuracy across multiple platforms

Graphics and Briefing Materials

• Create visual aids, briefing charts, graphics, and other presentation materials
• Aid during briefings as needed

File Management

• Maintain Operating Instructions (OIs)
• Develop self-inspection checklists
• Ensure alignment with administrative processes and supporting deficiency tracking and correction

Inspections and Program Support

• Establish and maintain master files and file plans for program data
• Achieve accurate tracking and issue resolution across Divisions
• Support Unit Compliance, Operational Readiness, and emergency management program inspections and execution

Administrative Support

• Assist with Unit Compliance, Operational Readiness, and emergency management program inspections and execution
• Support suspense tracking by updating suspense status weekly
• Achieve proper assignment, completion, and reporting using ACS and SOCCER tracking tools

Staff Meetings and Meeting Preparation

• Support staff meetings
• Produce databases, spreadsheets, graphics, and automated forms

Forms and Documentation Support

• Provide administrative support to the Management Operations Division
• Assist with FOIA and Privacy Act request assistance
• Support personnel in/out-processing

Mail Operations

• Manage Directorate mail operations
• Log, receive, sign, distribute, and properly handle classified and unclassified mail
• Ensure compliance with signature and delivery requirements

Unit Staffing and Rosters

• Track unit staffing
• Maintain organizational charts
• Update Pyramid Alert/Recall and Shelter-In-Place rosters

Supply Operations

• Support Directorate supply operations
• Order, receive, store, and distribute office supplies and equipment

Facsimile and VTC Equipment Support

• Operate and support facsimile and VTC equipment
• Schedule VTC bridges
• Achieve proper connectivity for Directorate communications

Qualifications

• BA/BS or Master of Arts/ Master of Science (MA/MS) degree and over 10 years of relevant experience
• Possess and maintain a government security clearance at the Secret level
• Be proficient in the use of Microsoft programs (including Excel, Word, Outlook, Word, Excel, PowerPoint, Access, Visio, and Project)
• Be able to perform all functional duties independently
• Be able to transport self to various facility sites, as required