Administrative Support, Senior

About the role

Senior Administrative Specialist supporting the Cryptologic and Cyber Systems Division (AFLCMC/HNC) within the Cyber and Networks Directorate (AFLCMC/HN) at Lackland AFB, TX. This full-time salaried position requires an active Top Secret security clearance and provides high-visibility, fast-paced support to the HNC/FOG (Front Office Group).

Qualifications

• Five years of DoD administrative support experience.
• Current DoD Top Secret security clearance (active).
• Experience with JIRA and Confluence.

Responsibilities

• Provide staff support for senior managers and members of the organizational staff.
• Research and compile information pertaining to certain projects/topics.
• Prepare factual, clear, concise, complete, and appropriately coordinated written communications.
• Ensure leadership is kept informed on all issues of interest that relate to the mission of the Directorate.
• Monitor progress toward accomplishment of various taskings and initiatives.
• Provide support by supplying information and background for the preparation of program events.
• Draft documents for the approval and signature of leadership.
• Disseminate program policy and specific initiative guidance for members of the organization.
• Coordinate, document, monitor, and support a variety of meetings and conferences, including scheduling and setup of physical and virtual meetings.
• Prepare background information and invite required meeting participants, ensuring documentation of meetings is filed IAW organizational policy (attendance logs, minutes, action items with corresponding action officers).
• Maintain scheduling documents and requirements for video and online conferencing setup and execution, including maintenance logs on equipment and corresponding setup instructions.
• Provide travel planning and execution support.