Administrative Support Coordinator II, College of Engineering Technology

Essential Duties & Responsibilities

• Gathers data, maintains database records, and assists with data analysis as needed
• Manages office supplies, tracks inventory, and coordinates purchasing to maintain adequate resources for office operations
• Processes expense reports, recording and receipting payments, creating invoices, and monitors budgets
• Supports budget tracking, assisting with financial record-keeping and ensuring compliance with departmental budget guidelines
• Coordinates and assists with event planning and logistical support for meetings, conferences, and other departmental activities
• Assists in the preparation and organization of documents, presentations, and reports, ensuring they are accurate and timely

Knowledge, Skills & Abilities

• Knowledge of administrative processes, including supply ordering, inventory tracking, and facilities management
• Knowledge of human resources practices, including onboarding, payroll processing, and employee records management
• Skill in scheduling, organizing, and coordinating meetings, appointments, and events for multiple stakeholders
• Ability to communicate clearly and professionally with internal and external stakeholders, addressing inquiries and providing assistance
• Ability to handle confidential information with discretion, ensuring compliance with organizational and legal privacy standards

Minimum Education & Experience

• Associate's degree in related field
• 3 years of relevant experience

Job Level Overview

An intermediate level role with working foundational knowledge and skills to perform routine and occasionally non-routine tasks. Tasks may require interpretation or deviation from standard procedures. May provide assistance to entry level staff. Provides comprehensive administrative and operational support to the Department of Civil Engineering Technology, Environmental Management and Safety (CETEMS) in the College of Engineering Technology (CET) by managing front desk services, student and faculty support, and departmental logistics to ensure efficient daily office operations.

Work Location

Hybrid

Compensation

$18-$23 per hour