Administrative Support Clerk - ERDCC
State of Missouri · Bonne Terre, MO · 4 wk ago
AdministrativeFull-time
We need to output HTML fragment with headings for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content.
We need to parse the job posting.
First, we need to extract sections:
- About the role: The posting includes narrative: "A position in the Missouri Department of Corrections is more than a job. It's a calling. Corrections employees transform lives, equipping Missourians in the criminal justice system with the skills they need to contribute to their communities, inside and outside our walls. More than 95 percent of people who enter the prison system ultimately are released. We want to make sure they’re good neighbors." Also maybe "Types and edits a variety of material..." That's more responsibilities.
- Responsibilities: The bullet list of duties: "Types and edits a variety of material, which may contain technical or specialized terminology; reviews documents for accuracy and completeness; serves as receptionist or information clerk; determines purpose of contact; provides general information and assists in preparation of forms; directs individuals to proper destination; receives and distributes messages; and schedules and/or arranges appointments Composes routine correspondence; proofreads and/or finalizes letters, memorandums, reports or other documents for approval and signature Establishes and maintains filing systems; prepares records for storage and/or archiving; maintains office equipment and supply inventory; maintains records relating to receipt and issuance of materials or equipment Prepares agency documents such as purchase and supply requisitions, personnel and/or payroll forms, time and leave records and expense accounts; performs math calculations in the completion of forms and records; assists with the arrangement of travel and accommodations, and in the coordination of meeting logistics Processes and distributes mail according to established procedures; prepares material for mailing, utilizing automated equipment when applicable; preforms data entry and develops routine spreadsheets and databases; compiles and prepares data or reports from a variety of sources in accordance with specific instructions or procedures; operates and maintains standard office equipment Serves as a lead worker, providing guidance, direction, and training to other clerical employees; reviews work for accuracy, timeliness, and compliance with instructions and procedures Receives general supervision from a designated administrative supervisor; carries out assigned responsibilities independently within established guidelines; performs other related work as assigned"
We need to break into list items. The text is a long sentence with semicolons. We can split by semicolons and maybe periods. But we need to preserve all substantive info. We'll create
for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content.
We need to parse the job posting.
First, we need to extract sections:
- About the role: The posting includes narrative: "A position in the Missouri Department of Corrections is more than a job. It's a calling. Corrections employees transform lives, equipping Missourians in the criminal justice system with the skills they need to contribute to their communities, inside and outside our walls. More than 95 percent of people who enter the prison system ultimately are released. We want to make sure they’re good neighbors." Also maybe "Types and edits a variety of material..." That's more responsibilities.
- Responsibilities: The bullet list of duties: "Types and edits a variety of material, which may contain technical or specialized terminology; reviews documents for accuracy and completeness; serves as receptionist or information clerk; determines purpose of contact; provides general information and assists in preparation of forms; directs individuals to proper destination; receives and distributes messages; and schedules and/or arranges appointments Composes routine correspondence; proofreads and/or finalizes letters, memorandums, reports or other documents for approval and signature Establishes and maintains filing systems; prepares records for storage and/or archiving; maintains office equipment and supply inventory; maintains records relating to receipt and issuance of materials or equipment Prepares agency documents such as purchase and supply requisitions, personnel and/or payroll forms, time and leave records and expense accounts; performs math calculations in the completion of forms and records; assists with the arrangement of travel and accommodations, and in the coordination of meeting logistics Processes and distributes mail according to established procedures; prepares material for mailing, utilizing automated equipment when applicable; preforms data entry and develops routine spreadsheets and databases; compiles and prepares data or reports from a variety of sources in accordance with specific instructions or procedures; operates and maintains standard office equipment Serves as a lead worker, providing guidance, direction, and training to other clerical employees; reviews work for accuracy, timeliness, and compliance with instructions and procedures Receives general supervision from a designated administrative supervisor; carries out assigned responsibilities independently within established guidelines; performs other related work as assigned"
We need to break into list items. The text is a long sentence with semicolons. We can split by semicolons and maybe periods. But we need to preserve all substantive info. We'll create - for each duty. Could separate each clause separated by semicolon. Also there are multiple sentences.
Let's extract each duty:
1. Types and edits a variety of material, which may contain technical or specialized terminology
2. reviews documents for accuracy and completeness
3. serves as receptionist or information clerk
4. determines purpose of contact
5. provides general information and assists in preparation of forms
6. directs individuals to proper destination
7. receives and distributes messages
8. schedules and/or arranges appointments
9. Composes routine correspondence
10. proofreads and/or finalizes letters, memorandums, reports or other documents for approval and signature
11. Establishes and maintains filing systems
12. prepares records for storage and/or archiving
13. maintains office equipment and supply inventory
14. maintains records relating to receipt and issuance of materials or equipment
15. Prepares agency documents such as purchase and supply requisitions, personnel and/or payroll forms, time and leave records and expense accounts
16. performs math calculations in the completion of forms and records
17. assists with the arrangement of travel and accommodations, and in the coordination of meeting logistics
18. Processes and distributes mail according to established procedures
19. prepares material for mailing, utilizing automated equipment when applicable
20. preforms data entry and develops routine spreadsheets and databases
21. compiles and prepares data or reports from a variety of sources in accordance with specific instructions or procedures
22. operates and maintains standard office equipment
23. Serves as a lead worker, providing guidance, direction, and training to other clerical employees
24. reviews work for accuracy, timeliness, and compliance with instructions and procedures
25. Receives general supervision from a designated administrative supervisor
26. carries out assigned responsibilities independently within established guidelines
27. performs other related work as assigned
That's many items. We'll output as
- each.
- Requirements: The posting includes "Minimum Qualifications Six or more months of experience in office support work; and possession of a high school diploma or proof of high school equivalency (15 earned credit hours from an accredited college or university may substitute for the required experience)". Also "All requested documents MUST be received by the closing date listed." That's more of application instruction, but we are told to remove application instructions. So we should drop that line. Also "Contingent upon your position, you may also be eligible to receive: A $2.00 per hour shift differential..." That's pay differential, maybe part of Pay section. Also "$1.00 per hour restrictive housing differential". Also "The Department of Corrections currently offers a guaranteed 1% pay increase for every two years of continuous service up to 20 years!" That's pay increase. Also retention pay details. Also "If you are transferring from another State of Missouri agency and are receiving state retention pay, please be advised that the Missouri Department of Corrections administers retention based upon your retention anniversary date." That's also pay.
Thus Pay section should include: base salary includes $1.50 per hour maximum security differential ($3,120 annually) for all full-time positions domiciled in a maximum-security institution. Also shift differential $2.00 per hour if assigned to certain shift. Also restrictive housing differential $1.00 per hour. Also guaranteed 1% pay increase every two years up to 20 years. Also retention pay details.
We need to preserve all substantive info. We'll put in
- for each pay component.
- Benefits: The posting lists many benefits: "Missouri State Employee Retirement System / Deferred compensation plan / Health insurance (medical, vision, dental for employees and family) / Paid life insurance / Long-term disability insurance / Cafeteria plan / Paid holidays / 10 hours annual leave per month / 10 hours sick leave per month / Uniforms provided when required / Pre-service and in-service training / Access to credit union / Direct deposit of paycheck (required) / Employee health, wellness and safety initiatives / MOST 529 College Savings Program." Also "We offer great benefits!" We'll list each as
- .
- Schedule: Not explicitly mentioned. There's no schedule info like full-time, part-time, shift times. The shift differential mentions shift begins on or between 12:00pm (noon) and 5:00am and are employed at a 24/7 congregate care facility. That implies schedule but not explicit. The posting does not state standard hours. We should not create Schedule section unless posting actually states them. It does not give explicit schedule like "Monday-Friday, 8am-5pm". So we omit Schedule.
- Skills: Not explicitly listed. Could infer from responsibilities but not explicit. We should not create Skills unless posting has specific skills. It does not list skills like "Microsoft Office", "typing speed". So omit Skills.
- Qualifications: Already have Minimum Qualifications. Could also include "All requested documents MUST be received by the closing date listed." but that's application instruction, drop. So Qualifications section will contain the minimum qualifications.
- About the role: We have the narrative about calling, transforming lives, etc. Also maybe the first sentence about annual salary includes differential? That's more pay. We'll keep About the role as the motivational paragraph.
Now we need to output HTML fragment with
headings for each section we include: About the role, Responsibilities, Requirements (maybe we call it Requirements? The instruction says use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we need to map content to these headings. We have About the role, Responsibilities, Qualifications (minimum qualifications), Benefits, Pay. We also have Requirements? Could combine with Qualifications? The instruction says use those headings if content exists. We have qualifications content; we can put under Qualifications
. Requirements maybe not needed if we don't have separate requirements beyond qualifications. We'll omit Requirements if no specific content.
We must not repeat job title as heading. Not needed.
We must not include boilerplate like EEO, equal opportunity, drug-free workplace, etc. Remove those lines. Also remove "The Missouri Department of Corrections is an equal opportunity employer and a drug-free workplace." Also remove "Types and edits a variety of material..." we already used for responsibilities. Also remove "All requested documents MUST be received by the closing date listed." (application instruction). Also remove "Contingent upon your position, you may also be eligible to receive:" maybe we keep as part of Pay. Also remove "If you are transferring from another State of Missouri agency..." part of Pay. Also remove "The Missouri Department of Corrections is proud to have a tradition of promotion from within..." maybe that's more about career development, could be part of About the role? It's not boilerplate but it's about career paths. Could include in About the role or maybe a separate section? Not in list headings. Could incorporate into About the role as extra sentence. But we must preserve all substantive information. So we should include that sentence somewhere. Where fits? Could be under About the role as additional sentence about career paths. Or maybe under Benefits? Not exactly. I'd add to About the role.
Also "As you work for the department, we invite you to consider your goals and make choices to actively head toward them. We seek to recognize employees who serve with distinction." That's also about career development. Include in About the role.
Also "DOC.Employment@doc.mo.gov" is contact info, maybe application instruction, remove.
Now we need to ensure we don't include any filler like "commensurate with experience". Not present.
Now construct HTML.
We'll have:
About the role
... paragraphs ...
Then Responsibilities
- ... each duty ...
Then Qualifications
Six or more months of experience in office support work; and possession of a high school diploma or proof of high school equivalency (15 earned credit hours from an accredited college or university may substitute for the required experience).
Then Benefits
- Missouri State Employee Retirement System
- Deferred compensation plan
- Health insurance (medical, vision, dental for employees and family)
- Paid life insurance
- Long-term disability insurance
- Cafeteria plan
- Paid holidays
- 10 hours annual leave per month
- 10 hours sick leave per month
- Uniforms provided when required
- Pre-service and in-service training
- Access to credit union
- Direct deposit of paycheck (required)
- Employee health, wellness and safety initiatives
- MOST 529 College Savings Program
Then Pay
- Base salary includes a $1.50 per hour maximum security differential ($3,120 annually) for all full-time positions domiciled in a maximum-security institution.
- Shift differential: $2.00 per hour if assigned to a shift that begins on or between 12:00 pm (noon) and 5:00 am and employed at a 24/7 congregate care facility.
- Restrictive housing differential: $1.00 per hour if assigned a regular post within a restrictive housing
- each.
- Requirements: The posting includes "Minimum Qualifications Six or more months of experience in office support work; and possession of a high school diploma or proof of high school equivalency (15 earned credit hours from an accredited college or university may substitute for the required experience)". Also "All requested documents MUST be received by the closing date listed." That's more of application instruction, but we are told to remove application instructions. So we should drop that line. Also "Contingent upon your position, you may also be eligible to receive: A $2.00 per hour shift differential..." That's pay differential, maybe part of Pay section. Also "$1.00 per hour restrictive housing differential". Also "The Department of Corrections currently offers a guaranteed 1% pay increase for every two years of continuous service up to 20 years!" That's pay increase. Also retention pay details. Also "If you are transferring from another State of Missouri agency and are receiving state retention pay, please be advised that the Missouri Department of Corrections administers retention based upon your retention anniversary date." That's also pay.
Thus Pay section should include: base salary includes $1.50 per hour maximum security differential ($3,120 annually) for all full-time positions domiciled in a maximum-security institution. Also shift differential $2.00 per hour if assigned to certain shift. Also restrictive housing differential $1.00 per hour. Also guaranteed 1% pay increase every two years up to 20 years. Also retention pay details.
We need to preserve all substantive info. We'll put in
- for each pay component. - Benefits: The posting lists many benefits: "Missouri State Employee Retirement System / Deferred compensation plan / Health insurance (medical, vision, dental for employees and family) / Paid life insurance / Long-term disability insurance / Cafeteria plan / Paid holidays / 10 hours annual leave per month / 10 hours sick leave per month / Uniforms provided when required / Pre-service and in-service training / Access to credit union / Direct deposit of paycheck (required) / Employee health, wellness and safety initiatives / MOST 529 College Savings Program." Also "We offer great benefits!" We'll list each as
- .
- Schedule: Not explicitly mentioned. There's no schedule info like full-time, part-time, shift times. The shift differential mentions shift begins on or between 12:00pm (noon) and 5:00am and are employed at a 24/7 congregate care facility. That implies schedule but not explicit. The posting does not state standard hours. We should not create Schedule section unless posting actually states them. It does not give explicit schedule like "Monday-Friday, 8am-5pm". So we omit Schedule.
- Skills: Not explicitly listed. Could infer from responsibilities but not explicit. We should not create Skills unless posting has specific skills. It does not list skills like "Microsoft Office", "typing speed". So omit Skills.
- Qualifications: Already have Minimum Qualifications. Could also include "All requested documents MUST be received by the closing date listed." but that's application instruction, drop. So Qualifications section will contain the minimum qualifications.
- About the role: We have the narrative about calling, transforming lives, etc. Also maybe the first sentence about annual salary includes differential? That's more pay. We'll keep About the role as the motivational paragraph.
Now we need to output HTML fragment with
headings for each section we include: About the role, Responsibilities, Requirements (maybe we call it Requirements? The instruction says use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we need to map content to these headings. We have About the role, Responsibilities, Qualifications (minimum qualifications), Benefits, Pay. We also have Requirements? Could combine with Qualifications? The instruction says use those headings if content exists. We have qualifications content; we can put under
Qualifications
. Requirements maybe not needed if we don't have separate requirements beyond qualifications. We'll omit Requirements if no specific content. We must not repeat job title as heading. Not needed. We must not include boilerplate like EEO, equal opportunity, drug-free workplace, etc. Remove those lines. Also remove "The Missouri Department of Corrections is an equal opportunity employer and a drug-free workplace." Also remove "Types and edits a variety of material..." we already used for responsibilities. Also remove "All requested documents MUST be received by the closing date listed." (application instruction). Also remove "Contingent upon your position, you may also be eligible to receive:" maybe we keep as part of Pay. Also remove "If you are transferring from another State of Missouri agency..." part of Pay. Also remove "The Missouri Department of Corrections is proud to have a tradition of promotion from within..." maybe that's more about career development, could be part of About the role? It's not boilerplate but it's about career paths. Could include in About the role or maybe a separate section? Not in list headings. Could incorporate into About the role as extra sentence. But we must preserve all substantive information. So we should include that sentence somewhere. Where fits? Could be under About the role as additional sentence about career paths. Or maybe under Benefits? Not exactly. I'd add to About the role. Also "As you work for the department, we invite you to consider your goals and make choices to actively head toward them. We seek to recognize employees who serve with distinction." That's also about career development. Include in About the role. Also "DOC.Employment@doc.mo.gov" is contact info, maybe application instruction, remove. Now we need to ensure we don't include any filler like "commensurate with experience". Not present. Now construct HTML. We'll have:About the role
... paragraphs ...
ThenResponsibilities
- ... each duty ...
Qualifications
Six or more months of experience in office support work; and possession of a high school diploma or proof of high school equivalency (15 earned credit hours from an accredited college or university may substitute for the required experience).
ThenBenefits
- Missouri State Employee Retirement System
- Deferred compensation plan
- Health insurance (medical, vision, dental for employees and family)
- Paid life insurance
- Long-term disability insurance
- Cafeteria plan
- Paid holidays
- 10 hours annual leave per month
- 10 hours sick leave per month
- Uniforms provided when required
- Pre-service and in-service training
- Access to credit union
- Direct deposit of paycheck (required)
- Employee health, wellness and safety initiatives
- MOST 529 College Savings Program
Pay
- Base salary includes a $1.50 per hour maximum security differential ($3,120 annually) for all full-time positions domiciled in a maximum-security institution.
- Shift differential: $2.00 per hour if assigned to a shift that begins on or between 12:00 pm (noon) and 5:00 am and employed at a 24/7 congregate care facility.
- Restrictive housing differential: $1.00 per hour if assigned a regular post within a restrictive housing