Administrative Support Clerk - District 17 Satellite

Types and Edits

• Types and edits a variety of material, which may contain technical or specialized terminology
• Reviews documents for accuracy and completeness
• Serves as receptionist or information clerk
• Determines purpose of contact
• Provides general information and assists in preparation of forms
• Directs individuals to proper destination
• Receives and distributes messages
• Schedules and/or arranges appointments

Writing and Correspondence

• Composes routine correspondence
• Proofreads and/or finalizes letters, memorandums, reports or other documents for approval and signature

Filing and Records Management

• Establishes and maintains filing systems
• Prepares records for storage and/or archiving
• Maintains office equipment and supply inventory
• Maintains records relating to receipt and issuance of materials or equipment

Document Preparation and Processing

• Prepares agency documents such as purchase and supply requisitions, personnel and/or payroll forms, time and leave records and expense accounts
• Performs math calculations in the completion of forms and records
• Aids in the arrangement of travel and accommodations, and in the coordination of meeting logistics

Mail Handling and Data Entry

• Processes and distributes mail according to established procedures
• Prepares material for mailing, utilizing automated equipment when applicable
• Performs data entry
• Develops routine spreadsheets and databases
• Compiles and prepares data or reports from a variety of sources in accordance with specific instructions or procedures
• Operates and maintains standard office equipment

Supervision and Training

• Serves as a lead worker, providing guidance, direction, and training to other clerical employees
• Reviews work for accuracy, timeliness, and compliance with instructions and procedures

Supervisory Responsibility

• Receives general supervision from a designated administrative supervisor
• Carries out assigned responsibilities independently within established guidelines
• Performs other related work as assigned

Qualifications

• Six or more months of experience in office support work
• Possession of a high school diploma or proof of high school equivalency (15 earned credit hours from an accredited college or university may substitute for the required experience)

Benefits

• A $2.00 per hour shift differential if you are assigned to a shift that begins on or between 12:00pm (noon) and 5:00am and are employed at a 24/7 congregate care facility (i.e. institution, transition center, supervision center, or command center).
• A $0.75 per hour medium security or $1.50 maximum security differential if you work full-time at a qualifying facility.
• A $1.00 per hour restrictive housing differential if you are assigned a regular post within a restrict housing/segregation unit at any facility.

Retention Pay

• The Department of Corrections currently offers a guaranteed 1% pay increase for every two years of continuous service up to 20 years!
• If you are transferring from another State of Missouri agency and are receiving state retention pay, please be advised that the Missouri Department of Corrections administers retention based upon your retention anniversary date. As a result, your retention pay upon transfer may differ from what you were receiving at your previous agency until you reach your applicable retention anniversary date.

Career Opportunities

• The Missouri Department of Corrections is proud to have a tradition of promotion from within for employees looking for and seeking distinctive career paths.
• We seek to recognize employees who serve with distinction.