Administrative Support Associate I (11NC.26)

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. No Job ID etc. Remove boilerplate. We need to parse the posting. Content: - Intro paragraph about company: "Through its wholly owned subsidiaries, American States Utility Services, Inc. contracts with the federal government to provide water and wastewater services..." This is about the company/role? Could be "About the role" or maybe "About the company". The instruction says use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we need to map content. We have a "Summary" paragraph: "The incumbent in this position provides and oversees the effective and efficient execution of administrative support functions by performing a variety of general assignments within a framework of established procedures." That's about the role. Then "Accountability" paragraph describing responsibilities. Then "Job Functions" with bullet-like paragraphs describing tasks (multiple paragraphs). Those are responsibilities. Then "Incumbent will be responsible for performing the following tasks with close supervision:" more tasks. Then "Incumbent will be responsible for helping to provide support as needed on the following task:" more tasks. Then "Minimum Position Qualifications": high school diploma, 3-5 years experience, ability to use correct English, valid Class C driver's license. Then "Skills": proficiency in MS Office, ability to organize multiple projects, identifies process improvements, handles sensitive info, some travel may be required. Then "Qualities Of a Successful Administrative Support Associate": list of qualities. Then "Benefits": description of benefits. Then "Compensation Information": mentions compensation range, factors, US citizenship required, background check, reasonable accommodations. No explicit Pay or Schedule specifics. So we should not create Pay or Schedule sections because they are not stated specifically (no numbers). The instruction: never create Pay/Schedule/Benefits sections unless the posting actually states them. Benefits is stated, so include Benefits. Pay not stated specific numbers, so omit Pay section. Schedule not stated, omit. We need sections: About the role (maybe from Summary), Responsibilities (Job Functions etc), Requirements (maybe Minimum Position Qualifications?), Qualifications (maybe Skills? Actually Qualifications and Skills separate). The instruction list includes Requirements, Qualifications, Skills. We need to decide what goes where. We have Minimum Position Qualifications (education, experience, driver's license). That could go under Requirements or Qualifications. Usually Requirements = minimum qualifications. Qualifications could be preferred or additional? But we have both Minimum Position Qualifications and Skills and Qualities. We could map: - Requirements: Minimum Position Qualifications (education, experience, driver's license) - Qualifications: maybe the "Qualities Of a Successful Administrative Support Associate" (personal attributes) or maybe "Skills" separate. But we have Skills section already. We need to avoid duplication. Let's assign: - About the role: Summary paragraph. - Responsibilities: All job functions (the three blocks of tasks). - Requirements: Minimum Position Qualifications (HS diploma, 3-5 years experience, correct English, valid Class C driver's license). - Qualifications: Maybe the "Qualities Of a Successful Administrative Support Associate" (personal traits). Or we could treat Qualifications as the combination of Skills and Qualities? But we have separate Skills heading. Better: Qualities could go under Qualifications. Skills under Skills. Thus: - Qualities (Qualifications): list of personal qualities/trustworthy etc. - Skills: proficiency in MS Office, ability to organize multiple projects, identify process improvements, handle sensitive info, some travel may be required. - Benefits: as given. We must not include sections with filler like "commensurate with experience". Not present. We need to output HTML fragment only, using

for each section heading,

• for lists,

  for prose. We need to preserve all substantive information, not invent or summarize away detail. So we need to keep the details as they appear, but we can format them into lists where appropriate. We must not repeat job title as heading. No Job ID. We must remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, application instructions. The posting didn't have obvious boilerplate except maybe the final note about reasonable accommodations (that's part of Compensation Information). That's substantive? It's about accommodations, maybe keep as part of Compensation Information but we are not including Pay section; but we could include a section for "Additional Information" but not allowed headings. Since we are not including Pay or Schedule, we could incorporate the compensation info into a

  under Benefits? But Benefits section is separate. The instruction: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text. Compensation Information includes specifics: "The compensation range provided is in compliance with state specific laws. Multiple factors are used to determine the actual starting rate of pay for all of our positions, including specific skills, years of experience, education, certification(s), and other job related factors. U.S. Citizenship is required pursuant to our contract with the federal government. The responsibilities of this position will involve access to information that may be considered confidential, private and sensitive. Therefore, the individual filling this position will be required to both allow and pass a background check. NOTE: Reasonable accommodations will be made to enable individuals with special needs to perform the essential functions." This is substantive but not a specific pay range. It's more about eligibility and requirements. Could be placed under Requirements or Qualifications? It mentions US citizenship required, background check, reasonable accommodations. Those are requirements. So we could add those to Requirements section. Thus Requirements will include: Minimum Position Qualifications (HS diploma, 3-5 years experience, correct English, valid Class C driver's license) plus US citizenship required, background check, reasonable accommodations note. We need to not invent; just include those statements. Now we need to format. Let's extract each piece. About the role: The Summary paragraph: "The incumbent in this position provides and oversees the effective and efficient execution of administrative support functions by performing a variety of general assignments within a framework of established procedures." Also maybe the introductory paragraph about company could be considered About the role? But the instruction says About the role heading. We'll use the Summary as About the role. Could also include the first paragraph about company as context but it's not about the role specifically. Might be considered "About the company". Since we don't have a heading for that, we could incorporate it into About the role as additional prose. But we must not invent headings. It's okay to include that paragraph in About the role as prose. It's substantive. Let's include it. Thus About the role will contain two paragraphs: the company description and the summary. Now Responsibilities: We need to list all tasks from Job Functions blocks. We have three blocks: 1. Incumbent will be performing the following tasks with limited supervision: (list of tasks separated by sentences). We'll turn each sentence into a

• . List: - The initial contact for visitors, screens and routes incoming telephone calls, addresses walk-in inquiries, schedules appointments, and provides general information to staff and public - Handles both incoming and outgoing mail - Assists with daily tasks to include awareness of all field activities, alerting all affected parties of service interruptions, inputting of data into work order database, and compiling of deliverable reports - Provides check sheets for routine maintenance and/or reviews daily field reports as required - Assists with issuing/coordination, tracking and payments related to work performed for others - Procures employee uniforms, provides cleaning services and tracks retired articles of clothing - Works closely with the Operations Support team to maintain fleet vehicles to include the renewal of registrations and inspections, insurance ID cards, monitoring and scheduling of appropriate services, and assisting with the ordering and retirement of vehicles - Coordinates appropriate training to include LMS, OSHA, CDL licensing, asbestos abatement, respirator fit testing and ASUS initiative training, and training for secure location access on military installation - Orders supplies for office and building - Coordinates the administrative functions of facility management, security, network, telephones, computer management, system access forms and office administration - Files documents, maintains computerized and manual records for retention per ASUS policy, and compiles data for general information purposes and individual requests for special reports - Special projects and other tasks as assigned 2. Incumbent will be responsible for performing the following tasks with close supervision: (list) - Processes and reviews all time entry, run applicable reports, maintains leave balances, time off awards and leave donations, input corrections, and prepares certified payroll as needed - Maintains physical inventory control processes, assists in physical inventory reconciliation, issues inventory parts to associated work orders and ensure all unused parts are returned to inventory - Develops and produces Monthly Operational Reports and other deliverable reports to meet regulatory compliances - Codes invoices and submits check requests for processing through Accounting - Reconciles all expense coding, assists Operations Support with PCard program to include new, renewal and deactivation of accounts - Assists in development of budgets to include forecasting expenditures from functional areas within the subsidiary and maintaining status of open procurement and spend items - Coordinates yearly open enrollment, facilitates employee benefit requests throughout the year and assist with employee self-service portal - Reviews and routes applications from applicant tracking system, creates personnel requisitions and personnel action forms, coordinates interviews, prepares interview documentation, and arranges new hire physicals and drug screens, provides first day paperwork, tour of office, and introduction to staff - Assists EHS with the coordination of Workers Compensation claims and reports vehicle and property damage - Creation of contract action notice forms, development of requisitions, and purchase order receiving - Supports capital team by maintaining proposal estimating support library on SharePoint, uploading budget estimates, and prepare miscellaneous reports and documents - Acts as a liaison with the Contracting Officer Representative (COR) as well as the Public Works representative to include proper coordination of Contractor Access Cards, overseeing subcontractor approval lists, and coordinating presentations and special projects requested by the Government COR - Conducts outreach to community leaders, partners and organizations to bring knowledge and expertise to client community, and coordinate community outreach events - Special projects and other tasks as assigned 3. Incumbent will be responsible for helping to provide support as needed on the following task: - Assists with the general organization and cleanliness of the office - Schedules and configures conference room(s) for meetings, coordinates refreshments and presentation items. We could combine all into one responsibilities list, but maybe better to keep as one
  with all items. No need to separate. Now Requirements: Minimum Position Qualifications plus US citizenship, background check, reasonable accommodations. Minimum Position Qualifications: - High school diploma or equivalent - Three to five years of related business experience preferred - Ability to use correct English, grammar, spelling, vocabulary, and punctuation - Valid Class C driver’s license for state where employed Add: - U.S. Citizenship is required pursuant to our contract with the federal government. - The individual filling this position will be required to both allow and pass a background check. - NOTE: Reasonable accommodations will be made to enable individuals with special needs to perform the essential functions. We could keep the note as a sentence. Now Qualifications (personal qualities): list from "Qualities Of a Successful Administrative Support Associate": - Trustworthy; strong personal integrity - Demonstrates strong levels of accountability and ownership - Strong written and verbal communication skills - Solid presentation skills - Collaborative/Team oriented - Exhibits professionalism with internal and external contacts - Organized with strong attention to detail and time management skills - High degree of initiative; self-starter - May include but not limited to standing, climbing, walking, lifting up to 20 lbs., bending, pulling and/or pushing, grasping, reaching, stooping and crouching, sitting, typing, walking, reading, writing, color determination, speaking and listening for extended periods of time. Note: The last item is about physical demands; could be included. Now Skills: list from "Skills":