Administrative Support Assistant II - Foundation

Benefits

• Competitive health, dental, and vision insurance
• Up to $3,000 in tuition reimbursement annually
• Professional development and growth opportunities
• 7.2% Wisconsin Retirement System (WRS) savings - matched dollar for dollar
• 403(b) and 457 retirement savings options
• College paid life and disability insurance
• Health and dependent care Flexible Spending Accounts
• Onsite fitness center and walking path
• Up to 8 weeks paid New Child Leave
• Onsite wellness screenings
• I Relocation assistance available
• Lakeshore also offers generous paid time off starting with 10 days of vacation, 9 days of sick time, 6 days of personal leave, 10 holidays, and a one-week winter break.
• Additional Perks
• Local discounts on food, entertainment, and events
• Discounts on cell phone plans and rental cars
• Common Read events
• Culinary experiences from onsite emerging chefs
• Identity theft protection
• "Dress for your day"
• Employee recognition and appreciation events
• Campus closed six Fridays during the summer
• Benefits begin the first of the month coinciding with or following hire.

Responsibilities

• (80%) Administrative Support
• Maintain Foundation CRM/database, including managing gift and donor entry, data maintenance, and running queries and reports.
• Process invoices, expense reimbursements, and/or check requests under the supervision of the Director of the Foundation.
• Maintain the Foundation operations folder including gift acceptance policy, contracts, and binding agreements.
• Manage updates or additions to Institutional Advancement and Foundation policies and procedures within related software.
• Aid in providing information to the Foundation Board as directed by the Director of the Foundation, including orientation for new Board Directors.
• Schedule, attend, and provide minutes of all Lakeshore Foundation Board meetings.
• Maintain all Foundation operations documents (including banking information, investment account information, check requests, gift receipts, pledge commitments, audited financial reports, IRS990 reports, etc.) in the Foundation shared files system.
• Maintain Foundation mailing lists and event participation lists.
• Plan and execute events to benefit the Foundation activities in coordination with the Director of the Foundation.
• Communicate with internal stakeholders to monitor operational procedures and effectiveness.
• Maintain and monitor the Foundation email accounts, shared drives, and webpages.
• Gather and compile information to complete reports to the Director and VP of Strategic Development.
• Maintain Foundation donor records, office forms, draft correspondence, and create presentations.
• Participate in college committees and events.
• (20%) Scholarship Application Administration
• Enter and configure all new scholarships and scholarship cycles.
• Facilitate the scholarship application review and awarding process, including setting up the review process, awarding, and communicating to all applicants.
• Conduct student help sessions to assist students with scholarship applications.
• Manage all the scholarships that are administered outside the AwardSpring data system, such as Adam Steel, Richard Brindza, Kohler Foundation, Student Moment, TEOG, and others as determined.
• Cookordination and communication with other college departments, including financial aid, student success, and instruction under the direction of the Director.

Qualifications

• Associate degree from an accredited college or university in a related discipline required.
• Less than two years of relevant occupational experience is required with experience working in a non-profit organization preferred.
• Note: May consider candidates with alternative combinations of education and experience consistent with the College’s equivalency guidelines.
• Knowledge of Lakeshore’s mission, vision, and strategic direction.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, etc.).
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Effective interpersonal skills and customer service skills.
• Strong critical thinking and problem-solving skills.