Administrative Supervisor 1 - Finance

About the role

The Hudson Vicinage is seeking a customer-oriented, goal-oriented professional with excellent technical, accounting, and financial management skills to work in its Finance Division. Under the general direction of the Court Executive 2B (Finance Division Manager) or Court Executive 1B (Assistant Finance Division Manager), the selected candidate will perform professional administrative and cash management functions for the court held funds and revenues unit and supervise the diverse work activities of a team composed of support personnel within the Finance Division.

Responsibilities

• Acceptance, processing, internal control and system management of court ordered payments and filings including but not limited to Bail, Child Support, Fines and Restitution, Civil, General Equity and Family Law Division filings, Special Civil Part filings, and other miscellaneous sanctions and application fees
• Developing appropriate goals and standards
• Monitoring work productivity
• Ensuring compliance with internal controls, policies, procedures and court rules
• Mentoring and coaching staff
• Assessing training needs
• Advising management on personnel issues and unresolved staff or team conflicts
• Distributing and prioritizing work
• Ensuring proper resource allocation
• Handling personnel actions such as participation in staff recruitments
• Making recommendations for pre-disciplinary and disciplinary actions
• Ensuring staff accountability and conducting formal performance evaluations
• Holding monthly staff meetings
• Preparing statistical and financial reports, reconciliations, ledgers and analysis
• Reviewing system reports and resolving discrepancies
• Preparing productivity progress reports
• Approving timesheets and leave requests
• Participating in partnership meetings
• Successfully interacting with both internal and external customers
• Working with internal and external financial auditors

Qualifications

• Graduation from an accredited college or university with a bachelor's degree including or supplemented by 21 credit hours in accounting, business administration, economics, public administration, statistics, mathematics, data analytics or financial-related courses
• Six of these credit hours must be in accounting
• Three years of paraprofessional and/or professional experience, one year of which shall have included experience in accounting, accounts payable, auditing, purchasing, budgeting, cash management and/or financial analysis
• Substitution: Applicants who do not possess the required education but do possess the required 21 credit hours may substitute paraprofessional and/or professional experience on a year-for-year basis
• A master's degree from an accredited college or university in business or public administration, economics, accounting, statistics, mathematics, data analytics or finance may be substituted for one year of general experience as indicated above
• A CPA designation may be substituted for one year of general experience as indicated above
• Degrees conferred outside of the United States must be evaluated by a recognized evaluation service (see https://naces.org/members/)

Pay and schedule

• Salary range: $67,236.14 to $109,298.70 for Schedule A; $67,236.14 to $103,833.79 for Schedule B
• For newly hired individuals, starting salary will normally be at the minimum of the salary range
• For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater
• Judiciary employees hired prior to August 29, 2015 are considered Schedule A; newly hired individuals and employees hired on or after August 29, 2015 are considered Schedule B
• Hybrid work schedule may qualify for up to 2 days of remote work outside of Judiciary buildings
• Remote work requires high speed home internet access and installation of a multifactor authentication app on your phone or tablet
• Regular and predictable physical presence at the worksite is an essential function of this position