Administrative Specialist to the Deputy Superintendent

Preferred Minimum Qualifications

• High school diploma or equivalent
• Plus technical courses in computers
• Three to five years of secretarial experience
• Type accurately at 40 words per minute
• Pass Word and Excel testing (REQUIRED)
• Testing must be completed (and passed) before applicants are eligible for an interview
• Applicants MUST also apply to the position before scheduling testing
• Testing spots are limited and fill up quickly
• Applicants who have already completed and passed testing are NOT required to test again

Job Goals

Responsible for supporting the efficient and professional operation of the Deputy Superintendent's office. Provide general administrative assistance to the Deputy Superintendent by performing assigned department processes/projects, answering and screening phone calls, greeting the public, preparing written communication, receiving and responding to inquiries and requests, performing department financial responsibilities, creating reports, and/or maintaining office appearance and operations.

Essential Job Functions

• Cookordinate and/or perform essential processes and/or projects related to assigned department functions
• Track and monitor processes such as Title IX, Bullying, Threat Assessment, and Safety and Security Responses
• Create and develop communications, including flyers, newsletters, bulletins, memos, etc., using technology effectively
• Respond to inquiries from parents, students, public, administration, and District staff
• Direct individuals to others as needed
• Perform financial responsibilities, including maintaining the department budget, initiating purchase orders, checking-in orders, and/or maintaining office inventory
• Facilitate parent concerns from schools and communicate with Deputy Superintendent
• Communicate effectively across the District including, coordinating responsibilities, scheduling and planning meetings, for the Deputy Superintendent
• Gather, analyze, enter, and compile data for reports and/or communications
• Process internal and external mail
• Attend district level meetings that require meeting minutes, notes
• Perform other duties as assigned

Performance Responsibilities

• Effective oral and written communication and interpersonal skills
• Effective organizational skills and attention to detail
• Public relations and customer service skills
• Problem solving and analytical skills
• Technology skills in Adobe, Excel, Word, Google, etc.
• Bookkeeping and accounting skills
• English language skills; bilingual skills desirable
• Ability to work independently and meet multiple deadlines
• Ability to maintain confidentiality in all aspects of the job
• Ability to promote and follow Board of Education policies, Superintendent policies, building and department procedures
• Ability to communicate, interact, and work effectively and cooperatively with all people, including those from diverse ethnic and educational backgrounds
• Willingness to contribute to cultural diversity for educational enrichment
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment, and report unsafe conditions to the appropriate administrator

Tools And Equipment

• Strong operating knowledge of and experience with technology and multiple software platforms
• Operating knowledge of and experience with typical office equipment

Salary

Administrative Specialist to the Deputy Superintendent is on the classified salary schedule Classified Salary Schedule

Employment Period

261 days per year - 8 Hour Work Day