Administrative Specialist, Research Integrity and Compliance

Responsibilities

• Respond to and initiate inquiries related to CARE/RIC operations, including questions regarding meetings, and program administration; explain policies, answer questions.
• Cook up calendars, schedule meetings, and assist with planning and prioritizing appointments for Assistant Directors and program leadership.
• Plan and support internal and external meetings, including preparing agendas and meeting materials, meeting set-up, confirming attendance, and providing follow-up support.
• Prepare, format, edit, and distribute correspondence, memorandum, letters, reports, presentations, committee communications, MOUs, inspection letters, and other compliance-related documentation.
• Aid in the preparation of PowerPoint presentations, meeting packets, surveys, and outreach materials.
• Perform specialized administrative duties to support CARE, Research Integrity, and Compliance programs, applying discretion and sound judgment within established operating guidelines.
• Maintain organized electronic and physical records related to meetings, correspondence, reports, training and compliance documentation.
• Track deadlines and follow up on pending approvals, signatures, reports, submissions, and administrative requests to support continuity of operations.
• Compile, research, gather, and maintain information from databases, documents, and institutional systems as needed for administrative and reporting purposes.
• Perform other administrative and program support duties as assigned to support the mission and function of CARE, Research Integrity, and Compliance.
• Serve as a point of contact for internal and external inquiries related to program operations. Initial point of contact for RIC main phone number line.
• Maintain organized records and files for compliance, inspections, agreements, and approvals.

Qualifications

• High school diploma or equivalent, with at least four years of experience in an office or administrative support position.
• Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
• Experience providing administrative support within a university, research, compliance, healthcare, or regulated environment.
• Experience with document routing, signature workflows, and meeting support.
• Experience preparing official correspondence, reports, and presentations.
• Familiarity with university administrative systems and procedures.