Administrative Specialist - Recreation Services

ANNOUNCEMENT OF EMPLOYMENT OPPORTUNITY Administrative Specialist Recreation Services Department Hiring Range: $21.28 to $26.60 Pay Grade: 105 FLSA Status: Non-Exempt Pay Range:$21.28 to $31.92 Deadline to Apply: 09/02/2026 Position Summary Under direction of the Recreation Services Administrative Supervisor, serves as administrative support for the Recreation Services Department. Essential Duties Performs high level office support duties and provides specialized program support for assigned area.Answers, screens, and directs incoming calls; gathers essential information and provides general assistance to callers/visitors; takes complaints; answers basic questions; and refers to others for resolution.Communicating verbally and in writing to answer inquiries and provide informationGreeting and directing visitors and clients for various related businessManages, performs intake and tracks contracts and purchase orders for the department ensuring complianceSubmits for account transfers and refund depositsTracks payments from contracts that require payments to the City of Prescott Processes invoices, P-Cards, and credit card transactions.Assisting Management with special projects, arranging staff one-to-one appointments with Director and preparing and managing correspondence, reports and documents.Maintains various paper files; retrieves records, logs and files paperdocuments; assists with Public Record Requests; retrieves, revises, prints, and saves computer files; and prepares copies of documents as requested.Assists with identification and applications for grants related to operations, training, and administrative functions within the Department; maintains records and files reports with appropriate agencies related to grant performance periods; and builds and maintains relationships with governmental grant administrators and partner agenciesProvides support to assigned projects or programs.Assists management with administrative needs.Assists other employees/crews with research needs or other tasks.Opens, sorts, and distributes mail.Prepares budget and related reportsPerforms other Duties as assigned Qualifications Education and/or Experience: High School Diploma or General Equivalency Diploma and three (3) years full-time administrative work, including customer service in an office environment and proficiency in computer programs utilizing all Windows computer applications. The selected candidate must have the desire and initiative to provide exceptional customer service, administrative support and support for team relations. Employee Core Beliefs City of Prescott employees should seek to uphold the City's core beliefs throughout their day-to-day business and with every customer they come in contact with, both internal and external. Our core beliefs are: Acting with Integrity, Working as a Team, Being Accountable, Practicing Innovative Problem Solving, Take Pride in Excellent Results, Focusing on Our Community and Being Nice. Knowledge, Skill And Abilities Knowledge of municipal government, code and policy;Knowledge of common office practices and procedures; Knowledge of Microsoft applications including Word and Excel; Knowledge of general office equipmentKnowledge of public relations and customer service principlesSkill in communicating both orally and at college level to include proper use of business English, spelling and arithmetic and typing at least 50 wpmAbility to format and make simple computations and tabulations with speed and accuracyAbility to understand and follow oral and written instructionsAbility to create and maintain effective working relationships, deal tactfully and courteously with customers and readily learn assigned tasksAbility to adhere to prescribed routines, maintaining confidentialityAbility to operate a variety of office equipment, including telephone, 10-key and/and or calculator and advanced level computer applications Physical Demands And Working Conditions Work is performed in a normal City office environmentSafely operate a city vehicle and variety of standard office equipment including a computer terminal, telephone, 10-key calculator, copy and fax machine requiring continuous and repetitive arm, hand and eye movement Successful candidate will receive a post-offer, pre-employment background screening to include: Drug screeningMotor vehicle records checkExtensive background screening by Prescott Police Department City of Prescott Contact Information 201 N. Montezuma St., Suite 207 Prescott, AZ 86301 Email: hr@prescott-az.gov Website: www.prescott-az.gov Phone: 928-777-1410 / Fax: 928-832-1222 When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the selection process. In accordance with A.R.S. 23 - 493, this position has been identified as "Safety Sensitive". The City of Prescott is an Equal Employment Opportunity employer. Job Posted by ApplicantPro